MIRSA State Workshop Host Application
MIRSA is currently accepting applications to host the 2024 - 2026 state workshop.  The event is typically held the 3rd week in October each year.  Alternative dates would be considered if rationale for change is provided and approved by the Executive board.  Host responsibilities include:

  • Registration process and check-in

    • Sets registration deadlines

    • Sets registration fee 

    • Conducts registrations using the MIRSA PayPal or other method approved by Executive Board

    • Share updates for all attendees via E-Newsletter, website, etc.  (ie; location, hotel, parking, etc.)

    • Oversees check-in on day of event

  • Workshop Structure

    • Create workshop theme and structure (ie; keynote, presentations, roundtables, etc.)

    • Draft a schedule for the State Workshop, with final approval by the Executive Board

    • Share Workshop schedule and pertinent information with all attendees (ie; program PDF and Guidebook)

    • Creates, disperses, and collects workshop evaluation(s)

  • Pre- and post-workshop events and socials

    • Plans and coordinates potential workshop socials, engagement and fundraising activities.  

    • Coordinate with other MIRSA committees on engagement and fundraising activities (ie; service projects, silent auction, raffles, etc.)

  • Logistics and sponsorships

    • Coordinates conference logistics such as volunteers, giveaways, signage, meal options, hotel block, parking, and presenter/sponsor gifts. 

  • Secure event sponsors  and work with the Treasurer on sponsorship logistics. 

  • Identify hosts for future State Workshops


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Year you would like to host *
Required
Proposed workshop dates *
Please list at least two dates
Host institution name *
Address *
Professional staff submitting application *
Contact email *
Phone *
Rationale for hosting workshop *
Meeting locations *
Are you planning to have any pre or post conference workshops?  If so, what types?
Any unique conference activities or site attractions? *
Proposed hotel information *
Hotel address *
Distance of hotel from host facility *
Distance of hotel from social events *
Approximate room rates *
Any other transportation logistics or issues?
Parking availability/cost, etc.
Potential sponsor leads?
Potential host location financial support?
Any other necessary information that you would like the executive board to consider?
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