On-Campus Event Application
This application is for all student clubs, organization, and individuals who intend to host an in-person event or activity on-campus or off-campus through Campus Life. This includes, but is not limited to, ASGWC Executive Student Council, ASGWC Student Senate, ASGWC Committees, ASGWC Commissions, ASGWC Task Forces, Student Clubs and Organizations, and individual student events.

Please submit at least FOUR (4) WEEKS prior to the event or activity to allow for proper planning and organizing.
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Email *
First and Last Name *
ASGWC, Student Club/Organization, or Group (if applicable).  If you are not affiliated with a specific group, please respond "N/A". *
Title of Event *
Event Description: *
This information will be made PUBLIC on the GWC Event Calendar and GWC App. Please consider your audience when drafting your event description and include as much pertinent information as needed.
Approximate number of attendees: *
Date of Event *
MM
/
DD
/
YYYY
Start Time: *
Time
:
End Time: *
Time
:
Will this event be held off-campus? (If yes, a roster of all student attendees will need to be submitted to Campus Life at least one (1) week prior to the date of the event or activity.) *
Is this an overnight student trip or conference?  If yes, all students attending must attend a mandatory Title IX training at least two (2) weeks prior to the scheduled trip. *
If your event is on-campus and you have a specific room/space request, please list that information here.  Please include specific information, such as building name, room number(s), or outdoor spaces. Please note that all spaces on campus (indoor and outdoor) must be requested AT LEAST two weeks in advance.
Club Meeting Recurrence - Please let us know your club meeting pattern, so that we can reserve your room on the correct dates. *
Club Meeting Recurrence - If you selected "Other" above or have any special notes about your meeting pattern, please provide your specific meeting dates here.
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