Camp PolyHacks Organizing Team Interest Form
Camp Polyhacks is an ASI Student Club that organizes a yearly interdisciplinary hackathon focusing on local challenges. This event brings students from across campus together for a weekend to learn from community partners and tackle pressing problems in the community. 

In the past, we have partnered with organizations like Amazon Web Services, US Geological Society, SLOCOG, SLO Office of Sustainability, DCR Design, and Hathway to focus on local challenges such as transportation infrastructure, designing inclusive digital spaces, climate change, remote work, and access to social services. Check out coverage of the event by KSBY and Cal Poly News.

We need you! We are looking for students from across campus to join the planning committee to coordinate, promote, design, and run the event in the Winter of 2024. This is a great learn-by-doing experience that may count for class credit (e.g., internship) and/or senior project. Plus, you'll work closely with a fantastic team. In turn, you will:
  • Gain hands-on experience and hone practical skills
  • Join a close-knit team of passionate students
  • Build relationships and network with industry professionals
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Camp PolyHacks Teams

  1. Student Director and Club President

    The director is the lead student behind Camp Polyhacks. With support from the faculty advisor, this student is in charge of coordinating the entire team. This is a fantastic opportunity to cultivate leadership experience and achieve something really amazing! The student director of Camp Polyhacks also serves as the president of the ASI student club Camp Polyhacks.

  2. Theme Development Team

    1. Develop hackathon tracks that focus on a pressing challenge in the community

    2. Responsible for finding experts to come and talk about these themes at the pre-workshops. 

    3. Compiling resources for teams regarding the elements of these themes. 

  3. Fundraising Team

    1. One member serves as treasurer for the club

    2. Responsible for activating sponsorships for the event

    3. Update tiered sponsorship packet to accurately convey what sponsors receive at various levels of sponsorship, include the presentation of the packet or aesthetic appeal (e.g., company logo on t-shirts, named awards, choosing challenges). 

    4. Update a contact list of potential sponsors. 

    5. Pitch sponsorship opportunities to potential donors. 

    6. Work with development offices on campus to identify sponsors.

  4. Recruitment Team

    1. Recruit 60+ participants across all six colleges. 

    2. Planning and implementing information sessions throughout fall quarter (e.g., visiting classes, talking to clubs, boothing). 

    3. Work with graphic, social media, and marketing teams to create and promote content to advertise to student participants.  

  5. Social Media Team

    1. Post to social media leading up to, during, and after the event. 

    2. Engage event alum, seek prospective event mentors. 

    3. Make social media content to promote and recognize event sponsors.

    4. Document the event with photography and videography to post. 

  6. Marketing Team

    1. Develop an integrated marketing plan to raise awareness of Camp Polyhacks across various platforms and audiences. 

    2. Conduct post-event research to gain audience insight and track return on investment of the marketing campaign. 

  7. Graphic Design Team

    1. Responsible for designing the visual brand, swag, and signage. 

    2. Create a website for Camp Polyhacks. 

    3. Review and update existing collateral, graphics, and copy. 

    4. Update branding packet with logos, fonts, and colors. 

    5. Update the sponsorship packet (in conjunction with the sponsorship team).  

    6. Create signage and slide templates. 

  8. Event Planning and Experience Team

    1. Plan logistics (catering, sound system, refreshments, decorations) for two days of Camp Polyhacks

    2. Creating a fun, energetic, and supportive environment at the event

    3. Recruit guest speakers and mentors for the event

    4. Creating a fun, energetic, and supportive environment at the event

    5. MC the event

See something that we are missing that you can fill? Feel free to add it below!

What Team(s) are you interested in joining?
Any skills or experiences you want to highlight?
Thank you!
Please email David Askay with questions at daskay@calpoly.edu
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