2023 Annual Planning Group Training: Questionnaire

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According to Section 7.4 of Council Policy 600-24, the Planning Group will require voting members to complete training each year within 60 days of being initially elected or appointed to the Planning Group and no later than June 1 of each succeeding year for as long as the voting member is serving or re-elected.

Planning Group members who were unable to attend the annual training on June 12, 2023 can meet the annual training requirement by:

Step 1:

1) Watching the recording of the training posted on the Planning Group Resources webpage under "Workshops and Training";

Step 2:

2) Completing the following questionnaire and forwarding a copy received in your email to SDPlanningGroups@sandiego.gov

Email *

Full Name (first, last) *

Planning Group *

1. If a planning group has 15 seats, but 2 of those seats are vacant, how many members need to be in attendance in order to conduct business (have a quorum)? *

1 point

8 members

7 members

All active members of the board

2. Can a member of a planning group allow another member of the planning group to cast a vote for them when they are absent from a meeting?

1 point

Yes, without restrictions.

Yes, but only if the member has a notarized letter granting him/her permission to vote,

No, proxy voting is not permitted.

3. How are voting members and attendees expected to conduct themselves during meetings?

1 point

Voting members may allow attendees to disrupt meetings over passionate issues.

Attendees are expected to conduct themselves professionally and refrain from disrupting the public process; voting members are expected to treat each other, members of the community, and City staff in a professional manner.

4. Under what circumstances can a planning group hold a hybrid meeting?

1 point

A quorum of Planning Group members are meeting in a public location.

Members of the public are able to view and participate participate virtually in real time.

The meeting is livestreamed using an online digital application or platform.

All of the above.

Clear selection

5. What specific demographics are Planning Groups required to collect about their members to report in the annual report?

1 point

Any voluntary information members want to report.

Age range, nature of the relationship to the community, duration of the relationship to community, ethnicity, race, gender, professional background or expertise, and length of service or involvement with the planning group

It is not required to collect any demographic data.

Clear selection

6. During the course of a planning group meeting, an operational issue arises which is not addressed in the group’s bylaws. What should the planning group do?
*

1 point

Take a straw poll of planning group members present in how they think the issue should be addressed.

Consult Council Policy 600-24, The Brown Act, or Robert's Rules of Order; otherwise, consult your assigned community planner.

Cancel the meeting.

7. A planning group member attends a hybrid meeting virtually; when must they disclose their teleconference location?

1 point

All planning group members attending virtually will need to disclose their teleconference location on the agenda and allow public access to their location – this includes personal addresses.

Planning member can disclose their teleconference location at the start of the meeting.

Planning members are not required to disclose their teleconference location if they are attending virtually.

Clear selection

8. How long can the public comment on an agenda item go for?

1 point

Indefinitely

As decided by the planning group Chair

1.33 minutes

Clear selection

9. What step(s) need to be taken in order to add an action item to the agenda during a meeting?

1 point

A two-thirds vote is needed from the planning group.

It must be determined by a vote that immediate action is needed on the item.

The need for action on the item came to the attention of the Planning Group after the agenda being posted.

All of the above.

Clear selection

10. How can a planning group organize a Special Meeting?

1 point

With an email sent 2 hours before the meeting.

Chairs may call a special meeting with a 24-hour advance posted notice.

With a phone call to all members of the board.

Clear selection

A copy of your responses will be emailed to the address you provided.

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