Archive Collection Survey of Records Pertaining to African Americans, Native Americans, & People of Color in Connecticut        

The Connecticut State Historical Records Advisory Board [CT SHRAB] and Conservation ConneCTion [CC] are seeking information on resources that document the experiences and representations of African Americans, Native Americans and other people of color in Connecticut from the colonial era to the present. This includes archival resources that reveal the stories, experiences, and history of these traditionally excluded voices that may be found in manuscripts, books and other printed or published materials, graphics, photographs, account books, religious and community institutional records, genealogy and family history papers, town records, probate records and inventories, and microfilm.

 In addition to completing the survey, CT SHRAB and CC is offering your institution the opportunity to apply for one of ten free 1-2 day Traveling Archivist site visits to help your institution identify any of the resources mentioned above.  Newspaper, almanacs, periodicals and other materials that have existing indexes will not be included. The outcome of this project is a subject guide on the archival collections in their repository that document the history of people of color for each participating institution.

 How to Complete the Survey:

1. Answer the survey for the archive collections that are either a permanent part of your holdings or for which you have accepted preservation responsibility.

2. For questions that ask for a number, please provide your best estimate in whole numbers.

3. Do not leave any questions blank. If there is a question that you cannot answer, please select "Don't Know." If there is a question that does not apply to your institution, please select "Not Applicable."

An archive collection consists of records (documents, ledgers, photographs, etc.) created by or received from a person, family, or organization and preserved because of their continuing value.  For a glossary explaining archival terms used in this survey please visit: https://www2.archivists.org/glossary/terms

 Application Procedure:

To receive a free Traveling Archivist visit, first complete this survey and indicate your interest in receiving a visit at the end of the survey. The selection committee will review your response, but your individual responses will not be published or identified without permission.

A participating institution must commit to scheduling a site visit with their assigned Traveling Archivist within 30 days of award notification. The institution must also agree to designate staff and/or volunteers to work with the Traveling Archivist and commit to working on the subject guide independently. If the recipient organization cannot commit to these conditions, the award will go to the next eligible applicant. They will have one year to complete their subject guide. Completed subject guides will be uploaded to Connecticut's Archives Online and a link will be provided for participants to add to their website.

Application Deadline:

The surveys must be completed by June 9, 2023 to be eligible for a site visit from the Traveling Archivists. 

Successful applicants will be notified in July 2023.

Questions:  Contact Kathy Craughwell-Varda at CSL.ConservationConnection@ct.gov.

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Name of your institution:

Please briefly describe your organization, its history , mission, successes and challenges.
Organization Address
Contact Person & Title
Contact Person Email
Contact Person Phone Number
Indicate number of full-time staff.
Indicate number of part-time staff.
Which functions or services do you provide? Select all that apply.
Indicate number of volunteers.
Indicate how many people use your archives annually.
Who is responsible for the archival collection? Check all that apply.
Who works with or is allowed to handle the archival collection?
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Do you have an professional archivist working on your archives?
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The photos, letters, scrapbooks, and diaries in an archive are not counted individually. Please estimate the size of your entire archival collection in linear feet. For archival purposes, a linear foot is a standard measure of the quantity of archival materials on the basis of shelf space occupied of the length of drawers in vertical files or the thickness of horizontally filed materials. If you need assistance estimating your collections extent, please visit this link:  https://beinecke.library.yale.edu/research-teaching/doing-research-beinecke/linear-footage-calculator
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Do you have a listing of collections in your archives? Check all that apply.
If you answered yes to the previous question, how are your archives collection records kept? 
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Do you have finding aids for archival collections?

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If you answered yes to the previous question, what percentage of your archival collection has finding aids?
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Are any of the following subjects represented in your archives?
Please indicate, to the best of your knowledge, if you have any of the following items in your archives.
Pre-1848 (end of Slavery in CT)
1849-1900
1900-1999
2000-present
Store ledgers
Business records
Receipts (business or personal)
Account books (business or personal)
Probate records including wills and inventories
Property/land records including deeds
Family Papers, including correspondence
Military Records including muster rolls, pensions records, etc.
Congregational Church records
Other Church Records
People of Color Church Records
People of Color Community Records
Oral Histories or Memoirs
Voter Registration Records
Photographs of People of Color
Graphics including prints, advertising cards, postcards, cartoons, etc.
Newspaper clippings (i.e. runaway advertisements, news articles, etc.)
If there are any other resources in your archives that pertain to people of color, but are not included in the above list, please add them here.

Have any archival collection materials related to slavery or people of color been digitized/scanned. If so, please tell us what records/photographs, etc. have been digitized and how you are making them accessible.
Please share any information you have regarding African Americans, Native Americans, and other people of color in your community and/or archives that would help our survey. 
If you know of other collections in your community with material that tells the history of people of color in Connecticut, please share that information with us.
Would you like the assistance of a Traveling Archivist to help you identify and locate records in your archives that pertain to slavery, People of Color, etc.
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