Bangor Arts Exchange - Rental Request Form
Rental requests for spaces at BAE - 2023. To request a tour call us at (207) 200-6881.

Please note this form is for private event rental. If you are looking for opportunities to collaborate with the venue on live performance, please contact us directly.
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Email *
The Ballroom
The Gallery
Renter Info
Please fill out all that apply, thank you!
Name of Renter (Organization or Person) *
Contact Person *
Address *
Contact Phone # *
Contact Email *
Is the Renter?
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What is the Official Title of Your Event? *
Please give your event a unique name that we can use; for example "Smith-Jones Wedding Reception", or "Ashley's Baby Shower". This is the title we assign your event, so please create something unique! (Please avoid generic titles like "Baby Shower" or "Wedding", help us understand what your event is!)
Please provide a description of your event *
For example: "A Surprise Party for my Uncle"
Room Info, Rates & Packages
Rental times should include for your set up and wrap. We suggest a minimum of an hour before guests arrive for room set up and an hour after the event ends for clean up. Renters are expected to remove all items within the requested room time.

Wedding packages start at 8-hours, as typically these events need additional time for set up, including time for their vendors (caterers, DJ's florists, etc.) 

If you have a rental request that you think does not fit one of our packages, email us at info@bangorartsexchange.org

PLEASE NOTE: Rentals may require additional fees for staff, set up, cleaning, etc depending on their event needs. We will send you a full quote after receiving this form.
The Ballroom 
The total Ballroom capacity is 200 and can provide chairs to seat up to 148 guests. For weddings or events with seated dining, we suggest keeping your headcount under 130 guests for maximum space. 

Use of the Ballroom includes (upon request) use of our lighting, small PA system for music or speaking, and video projector, as well as up to 8 six-foot rectangular folding tables and 8 three-foot round cocktail tables.

We have a full bar in the Ballroom, and all beverage service for rentals is arranged through the venue.

Please note: the venue is not available for rental for ticketed or non-ticketed performance events for the general public. For artists, performers or organizations inquiring about performance opportunities at BAE please email hello@wearelaunchpad.org
The Gallery 
The Gallery is ideal for small gatherings, meetings, etc. under 40 people. 

Use of the Gallery includes (upon request) use of our small PA system for music or speaking, video projector, as well as up to 8 six-foot rectangular folding tables and 8 three-foot round cocktail tables.

Use of the Gallery does not automatically come with bar/beverage service. Please indicate on this form if you need bar service for your event. 
Discounted Rates
Ballroom 
Approved non-profits can deduct $10 per hour from the listed rental cost. Approved Arts non-profits or groups can deduct $25 per hour from the listed rental cost. 

Gallery  
Approved non-profits can deduct $5 per hour from the listed rental cost. Approved Arts non-profits or groups can deduct $10 per hour from the listed rental cost. 
Rental Packages
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Additional Room Time
Please note additional requested room time beyond your rental package is billed as: Gallery $50/hr, Ballroom (no Bar) $100/hr, Ballroom (with Bar) $125/hr, Ballroom (Wedding) $200/hr.

For Ballroom rentals, use of the Gallery for the same duration as your rental can be added for a flat fee of $100. 
Your Rental Info
Tell us about your event!
Rental Date Requested *
(If you are requiring multiple dates, please complete this form for each individual date being requested)
MM
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Rental Times
Please note: Your rental time begins when you want the venue to be unlocked and available for your use. You should leave yourself adequate setup and wrap time before and after your guests arrive. We typically do not allow access to the venue before 8AM, and after 1AM, but you can request special access times with the Rental Coordinator if they are required for your event.
Rental Start Time (please account for setup) *
Time
:
Rental End Time (please account for clean up) *
Time
:
What time does your event open for guests? *
Make sure you have left enough time between when your rental begins and when guests will arrive, for decoration, set up, etc.
Time
:
How many guests are you anticipating? *
Is the rental use for the benefit of a non-profit or charitable cause? *
Name of Organization or Charity (if applicable)
Ticketed Events at BAE
Rental events at BAE that require ticketing for guests, is handled through the Bangor Arts Exchange box office. This includes all online and in-person ticket purchasing arranged in advance or on the day of your event. The cost for Box Office Support is $225 + a per ticket venue fee of $1.00 for each ticket sold (which is deducted from your final settlement). The cost includes set up for advanced ticketing + BAE staff time required to be on site to run the box office at the event.

Please note: Additional service fees for online purchases through our ticketing provider include 3.5% + $1.59 per sold ticket and a payment processing fee of 2.5% per order. These fees may be absorbed into your ticket price or "passed" on the consumer as an added fee beyond the base ticket price. 
Do you need help with box office or ticketing? *
Food / Catering
You are welcome to arrange for any food or catering you wish for your event.
Are you planning on serving food? *
Please mark "yes" if you, or a caterer or other individual will be preparing and serving food of any kind.
Bar / Beverage Service
Have you requested Bar Service at your event? *
All beverage service is provided by the venue, including all alcoholic and non-alcoholic options. The venue has a liquor license and outside groups may not provide their own alcohol.
What time are you requesting Bar Service begin for your guests?
Time
:
What time are you requesting Bar Service end for your guests?
Time
:
Chairs & Tables
Please note: We do not provide linens for tables. Renters are welcome to arrange additional tables be delivered to BAE through a 3rd-party rental vendor. Please let us know if you have any questions!
Do you need chairs? *
How Many Chairs Are You Requesting?
Do you need folding tables? *
How many tables are you requesting?
Do you need cocktail tables? *
How many cocktail tables are you requesting?
Will you be bringing in additional tables yourself or through a rental company? *
If yes, how many tables will you be bringing in?
A/V & Sound
Do you need any sound production assistance for your rental? *
Do you need use of the Video Projector?  *
Do you plan to have any live entertainment for your guests?
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Additional Info
Please add any other notes that help us better understand your event!
Any additional information?
THANK YOU!
After submitting this form, someone from our staff will follow up with a summary and final rental quote! For any questions please contact us at info@bangorartsexchange.org or (207) 200-6881.
A copy of your responses will be emailed to the address you provided.
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