CUAC prides itself on our enthusiastic alumni community. The club would not be where it is today without those athletes who have gone before us. Maintaining our engagement with alumni – both on and off the track – is important to us, and we would love to see and hear from you more!
If you're a recent graduate and would like to keep in touch on any of our upcoming events, please sign up as a CUAC alumnus using the form below. If you are not sure whether you are already listed or your information has changed, feel free to complete the form again and we can check or update our records. We'll look forward to seeing you soon and remember: GDBO!
GDPR Statement: How CUAC use your personal information
This statement explains how CUAC (“we”, “us” and “our”) handles and uses the personal information we collect about our members [and other people] for processes relating to our operations and activities. When changes are made to this statement, we will publish the updated version on our website.The controller for your personal information is the Cambridge University Athletics Club. The person responsible for data protection within our society is the Vice President who can be contacted via our website at: https://www.cuac.org.uk/
We collect and process your personal information for a number of purposes, including:
- Maintaining your personal details (e.g. your name, photograph, membership number and preferred contact details), including ensuring effective communications with you.
- Keeping financial records (e.g. payment of your membership fees).
- Maintaining a formal record of your activities with us.
- Undertaking research into our activities.
- Managing complaints made to us.
- Managing society alumni relations and fundraising.
Our normal legal basis for processing your personal information is your consent, which you gave at the point you become a member of the society and continue to do so as an alumni, which you can withdraw at any time, including by resigning your membership. We also believe it is in our legitimate interests to do so, in order for the society to run effectively and efficiently, and as we only collect and use minimal information for the limited purposes listed here we do not consider that your own interests override ours. If we use your personal information outside of the purposes listed here, we will seek your consent to do so in advance.
We keep your personal information for as long as we need it, and usually for 100 after your membership ceases, unless you should request to withdraw your information.
How we share your personal information
- Personal information is not shared outside of the society and its members.
- Personal information is not normally shared outside of the society and its members. We share some of your personal information with the University, only where there is a specific need to, including for alumni relations.
- We use University IT facilities to store electronic copies of personal information.
We may also be subject to a legal requirement (with or without your consent) to share your personal information with the University or a government agency (such as the police or security services or other statutory authorities with investigatory powers) under special circumstances (e.g. relating to tax, crime or health and safety). Where feasible and appropriate, we will notify you of our intention to share such information in advance.
Your rights
You have the right to access the personal information that we hold about you. You also have the right to ask us to correct any inaccurate personal information we hold about you, to delete personal information, or otherwise restrict our processing, or to object to processing or communications, or to receive an electronic copy of the personal information you provided to us. Please note that all of these rights are qualified in various ways.
If you have questions or concerns about how your personal information is used, please contact us using the above details.
If you remain unhappy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (https://ico.org.uk/).
Last Updated: 10 July 2023
