Vendor Interest Form
Vendor applications are generally accepted 3-6 months prior to the scheduled event date. This list will be used to generate an email list to notify potential vendors of open registration.

Vendor space will be 10’x10’ and vendors must supply their own tents, tables, chairs, and displays. The cost of a space varies dependent upon event type. Multiple spaces may be reserved. Set up begins 2 hours prior to the advertised event start time. Vendors are asked to be set up and ready 30 minutes prior to the start of an event. All applicants (Huntersville and non-Huntersville alike) will be screened to ensure an appropriately diverse offering of artistic media. Town of Huntersville requests 3-5 images representative of work to be sold and/or marketed in order to assess vendor diversity. These images or links to websites and/or social media may be submitted to mcepeda@huntersville.org. If possible, please also include an image of your booth presentation (not required).
Please place # of spaces requested below in the correct line. All final layout information and details will be provided 1 week prior to the event via email. Due to space restrictions, vendors applying may be placed to a waiting list. We expect our events to run RAIN or SHINE. In case of adverse weather conditions, Town of Huntersville staff may delay, cancel, and/or reschedule the event. Any changes to the scheduled event will be communicated via email.
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Regulations & Agreements
Regulations

1. You will be required to provide all set up and break down for your space. This includes labor, any tent, tables, chairs, and displays.

4. Set-up is scheduled for 2 hours prior to the advertised event start time. Booths must be set up no later than 30 minutes prior to the event start time and remain open until the advertised event end time. Artists should enter the grounds using directions in the email provided one week prior to the event. Please load and unload quickly. All vehicles will need to drop off all items needed for their booth, park and then return to their booth to begin set up.

5. One road block pass will be provided for each vendor as a check-in. No vehicle will be allowed onto festival grounds without this pass. One parking spot per vendor will be allotted.

6. Parking will not be allowed on the festival site by exhibitors except to load and unload vehicles. Violators will be asked to move. Those who do not comply WILL be towed. Specific parking arrangements will be given to each vendor.

7. You must use a 10’x10’ pop-up pavilion/tent to display your art. Booths must be aesthetically pleasing and enhance the clean atmosphere we strive to maintain.

8. Only artwork and products consistent with submitted photos will be permitted for sale and display.

9. Photos, logos and/or websites provided with this registration may be used by the festival planning committee to promote this event (in fliers, on our website, on banners, ads, etc.)

10. Exhibitors display artwork and products at their own risk. There will be security and the police will provide limited patrolling. However, the Town of Huntersville is not responsible for damage, theft, or loss of exhibitors’ artwork or display fixtures.

11. The festival takes place even in inclement weather. Be prepared. Tents will be placed on asphalt so they must be weighed down with sandbags or similar items. They may not be staked into the ground.

12. Electricity for your booth can be available for the $15 fee. Gas-powered generators are allowed with permission from the event coordinator. Exhibitors must supply extension cords for their booths and tape to secure these cords to the ground. Electricity is limited and vendors may be placed to a waiting list.

13. The Town of Huntersville has the right to remove any exhibitor from the grounds with all fees forfeited for any violation of festival regulations. This includes display of any unacceptable art pieces or manufactured goods.

By signing below I agree to abide by all rules and guidelines set by Huntersville Park and Recreation Department. Also, I agree to show up for the scheduled event no matter what the weather conditions are unless notified by the department that the event has been cancelled. I understand that I will NOT be refunded if I notify the department of my cancellation on or after the scheduled event date. If I do not show up on the day of the event, I understand that I will not be refunded any of the vendor fees. Further, I/Vendor agree to indemnify, defend and forever save and hold harmless the Town of Huntersville, its affiliates, and related entities, and their respective employees, representatives, tenants, agents, contractors and volunteers, from and against any and all damages, claims, losses, demands, costs, expenses(including attorneys, fees and costs), obligations, liens, liabilities, actions and causes of action, threatened or actual, which any one of the indemnities may suffer or incur arising directly or indirectly out of or in connection with the art exhibit.

□ I have read, understand, and accept the above regulations and rules.

_______________________________________________________ ______________________

Vendor Signature Date
Vendor Fully Name *
Business/Booth Name *
Address *
Phone Number *
Email *
Business Type *
Artistic Medium *
Required
Please list any other products or types of art you create & plan to sell.
Describe your product, art or craft (Please provide photos, websites, etc for review of your artwork/craft): *
Next Steps
All interest submissions will be reviewed and emailed the appropriate forms when applications begin to be accepted.
Return application and payment to:

Huntersville Parks and Recreation

ATTN: Maria Cepeda

P.O. Box 2879

Huntersville, NC 28070

*Checks can be made payable to Huntersville Parks and Recreation
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