San Diego Vegan Festival 2024 Vendor Application

The second annual San Diego Vegan Festival is a full-scale vegan festival produced by Vegan in San Diego, a San Diego-based 501(c)(3) nonprofit organization. This event showcases the vegan lifestyle through food, drinks, goods, information, and more! Admission is free, open and inviting for vegans and vegan-curious folks alike. The 2024 San Diego Vegan Festival will be held on Saturday, April 13, 2024, at the County of San Diego Waterfront Park (1600 Pacific Highway, San Diego, CA 92101) from 11:00 a.m. to 6:00 p.m. as a rain or shine event. This is two hours longer than our first annual event in 2023!

Our goal with this–and every–event is to offer a very affordable vendor fee to help our nonprofit cover fees associated with the venue, rentals, permits, etc. We are excited to announce that we have not increase vendor fees since 2020, even with expanded event hours.

Expected attendance is currently 10,000 guests. Admission is free and there are several parking options nearby, with access to public transportation one block away.

Please note, booth spaces are 10′ x 10′ by default. If you need more space, please indicate so in your application below. We cannot guarantee more than 10’ x 10’ can be allotted. We cannot accept applications from MLMs, and our venue does not allow cannabis or CBD on site.

Please submit this application by no later than January 15, 2024. Completing this application is not a guarantee of a vendor space; vendors are selected based on best fit and allocated space. Please allow 21 days for processing. A confirmation email will be sent when processing has been completed and an invoice will be issued via PayPal that must be paid within 14 calendar days. If you have any questions after reviewing this application, please feel free to reply to this email. 

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FOOD AND DRINK VENDORS: You must apply for the appropriate food permit with the County of San Diego Health Department by no later than January 15, 2024, and you must email your approved permit or payment receipt to Vegan in San Diego at sdveganfest@gmail.com by no later than February 15, 2024. 

For more information on Temporary Food Facility Permits and Cottage Foods Permits please refer to the County of San Diego Department of Health (https://www.sandiegocounty.gov/content/dam/sdc/deh/fhd/food/cep/tempevent_vendorapp_fp.pdf). Questions regarding Temporary Events may be directed to the Temporary Event Permit Coordinator at (858) 505-6809 or by email at fhdtempevents@sdcounty.ca.gov. More information may also be found at www.sdcountytempevents.org.

This event is being held within the City of San Diego city limits. For more information about the City of San Diego business licensing, please review to the Business Licensing website (https://www.sandiego.gov). This event and all vendors must comply with they City of San Diego food packaging regulations, which prohibits the use, sale or distribution of “styrofoam”/polystyrene.  

Open foods vendors must comply with local Fire Code. Please review the Fire Code and ensure your planned set up is in compliance (https://www.sandiego.gov/sites/default/files/legacy/fire/pdf/portable.pdf).

-- ABOUT YOUR BUSINESS --
Booth Name (required) *
Legal Business Name (if different)
Your Business Address (required)
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Your Business City, State, ZIP (required)
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Point of Contact’s Full Name (required)
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Contact’s Phone Number (required)
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Day-of Contact’s Name and Phone Number (if different)
Your Email Address (required)
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Website
Business Instagram Link
Business Facebook Link
Is this application for a nonprofit organization?
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Is your business all vegan, or vegan-friendly?
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I certify that all food, products and printed information on premises for this event will be 100% vegan (will not contain or advertise any animal products or byproducts including but not limited to milk, dairy, casein, caseinate, whey, cheese, butter, rennet, eggs, honey, beeswax, bee pollen, meat, fish, lard, tallow, keratin, palm oil, leather, suede, -skin, fur, angora, cashmere, lanolin, feathers, down, wool, fur, silk, shells, pearls, confectioner’s glaze, shellac, gelatin, isinglass, etc.; and were not tested on animals). Violating this agreement will result in your booth being shut down and no refund will be given. (required)
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-- ABOUT YOUR BOOTH AND ACTIVITIES --
Are you able and willing to exclude menu items and/or products that contain palm oil for this event?
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In compliance with City of San Diego and California law, the following items are not permitted at this event: styrofoam / polystyrene, single-use plastic bags. Plastic straws and utensils must not be given to customers unless requested. VSD strongly urges all vendors to reduce single-use plastics and packaging wherever possible (such as condiment cups). By submitting this application, you agree to these parameters. Please describe how you will reduce single-use plastics and packaging at this event:   (required)
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To review the City of San Diego's ordinances around single-use items and recommendations for alternatives, refer to their website here: https://www.sandiego.gov/environmental-services/recycling/pf-ban 
Vendors are responsible for their entire booth set up, including canopies, tables, side walls, etc. If you need assistance coordinating canopy, table and chair rentals for your booth, please contact sdveganfest@gmail.com.
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This application is for a booth space to do the following [check all that apply] (required):
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Required
The following items are prohibited from this venue (including in the form of advertisements, signages, handouts, etc.): marijuana, smoking of any kind, CBD, alcohol, glass distributed to attendees, styrofoam/polystyrene, hay bales, confetti, glitter, rice, bird seed, oil lamps, artificial flower petals, pinatas, glass pebbles/beads, jelly water beads, feathers, anything affixed to property. I agree not to stake anything into the ground at this event. The advertising, promoting or endorsing of activities, goods, products or services that are prohibited by or illegal under state or local law is strictly prohibited at this venue. I agree to abide by all local, state and federal laws. 
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This venue prohibits glass containers to be distributed to and handled by guests. If you are requesting an exemption to the glass restriction, please indicate in the field below.
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If you are requesting an exemption to the glass restriction, please describe your products here and include a proposal for how you would mitigate the risk of broken glass at the venue (for example, packaging products and informing customers not to open packaging on site).
Describe all potential menu items, products, and/or activities you would like to sell/conduct at this event. All activities are subject to committee review and approval. (required)
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I agree to bring weights for my canopy in the event of any wind. *
I understand that if I am selling/sampling food/drinks, I am responsible for obtaining a Temporary Food Facility Permit (or Cottage Food Certificate, or Mobile Food Facility permit). I understand for this event my application is due to the County of San Diego by no later than January 15, 2024. I understand my approved permit or payment receipt must be emailed to Vegan in San Diego at sdveganfest@gmail.com by no later than February 15, 2024. I understand I must bring my food permit to the event to display in my booth; failure to do so may result in DEH shutting down my operations for the day and no refund will be issued. If this is my first event in San Diego County, I understand the Health Department will provide my official permit on the day of the event after completed/approved of inspection. (This event will be held in an outdoor park, on grass. You *must* bring your own ground covering or tarp.) I have reviewed and understand all the requirements for selling/sampling food/drinks (such as booth design and handwashing station) and understand I am responsible for all requirements with exception of restrooms, dumpster, and three-compartment warewashing station which will be provided by the event organizer. I have reviewed the costs for the appropriate permit and understand permit fees are paid directly to the Health Department are not included in vendor fees that are due to Vegan in San Diego.
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Your County of San Diego Health Permit TFF #
Your County of San Diego Health Permit Cottage Food #
Your City of San Diego Business License #
I understand no electricity is provided at this event. This event ends at 6pm and sunset is expected to be around 7pm. 
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The default vendor space is 10 feet by 10 feet (10 feet of cooking/clearance space behind for open food vendors). If you need more space, please make your request here:
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Do you have any special requests for your booth assignment? (For example, requesting to be next to another vendor, near/far from music, etc.) We cannot guarantee placements but we will do our best.
For vendors using cooking equipment, please answer the following questions to satisfy local Fire Code requirements. The fire marshal has the authority to prohibit operation if you are out of compliance. The fire marshal asks that if you are using a fryer under a canopy, you have a splash guard over the fryer to protect your canopy. Describe your equipment set up, and include:
1) Number of exits your tent will have:
2) Confirm your canopy is flame resistant and has a tag certifying it is flame resistant:
3) Describe your cooking equipment (coleman stove, griddle, deep fryer, open flame, etc.):
4) Will you be using a generator:
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5) Describe your fuel or power source:
6) Confirm you have the required fire extinguisher(s) serviced between April 15, 2023 and April 14, 2024.

If you have an open flame, you will need a Class 2-A-10B:C fire extinguisher. If you are cooking with any oil, you are required to have a “Class K” 2-A:K fire extinguisher. Fire extinguishers shall be mounted and secured so they won’t fall over. Extinguishers must be visible and accessible, located away from the cooking area. Extinguishers must have been serviced within the last year and have a California State Fire Marshal service tag attached. This information will be provided to the Fire Marshal for the event permit. To help us comply with the local fire code, please review the local fire code here: https://www.sandiego.gov/sites/default/files/legacy/fire/pdf/portable.pdf
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-- INSURANCE REQUIREMENTS --
I understand that I must have general liability insurance ($1M/Occurrence and $2M/General Aggregate) listing the venue and organizer as additional insurers. I understand my insurance certificates must be emailed to sdveganfest@gmail.com by no later than February 15, 2024. The following entities must be listed as additional insured: Vegan in San Diego, Inc., P.O. Box 711946, Santee, CA 92072; County of San Diego Department of Parks and Recreation, c/o Waterfront Park MS A-30, 1600 Pacific Hwy Suite 061, San Diego, CA 92101; County of San Diego, its agents, officers and employees. An insurance policy number must be included on the Certificate of Insurance and additional insured endorsement. 
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-- PARTICIPATION & AGREEMENTS --
I agree to pay the corresponding vendor fee within 14 days of receipt of invoice in order to secure my booth. Vendor fee is payable by check, PayPal or Venmo.  PayPal may be sent to veganinsandiego. Venmo payments may be sent to Veganin-SanDiego. Checks shall be made payable to "Vegan in San Diego." Checks may be mailed to Vegan in San Diego, P.O. Box 711946, Santee, CA 92072. (required)
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I agree to report out total sales to Vegan in San Diego at the close of the event or by email to sdveganfest@gmail.com within 72 hours of the close of the event. Sales figures are confidential. VSD is required to report total sales to the County of San Diego for use of its venue, but vendor names will be excluded from the report.
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Cancellations require a 45-day minimum notice in writing to sdveganfest@gmail.com; if I fail to provide cancellation notice at least forty five days in advance, I understand I will not receive a reimbursement of my vendor fee.
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I understand space is limited and my application may not be accepted. I understand I may be contacted for future Vegan in San Diego market opportunities (such as First Friday Night Market) as they become available.
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Set up for this event occurs between 6am and 10am. Vendors will be assigned a load-in time to help in facilitating the set-up of this event. Paid parking is available off-site; options will be emailed in advance of the event. I understand the load-in parking spaces must be cleared by 10am and are not for parking during event hours in accordance with the City of San Diego and Police Department requirements. Event hours are 11am-6pm. Take down is from 6pm to 9pm and all vendors MUST be completed packed up and off site by 9pm. Failure to clean up and be off site by 9pm will incur after-hours fees that will be assessed to vendors in violation. All equipment and property brought to the Waterfront Park must be removed by 9pm.
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If you would like to request a specific load in time or timeframe, please make that request here:
I understand this venue requires a 15 minute all-hands meeting at 10:00am regarding stormwater, and I agree to make a representative of my team available for this meeting in between the food trucks. Do not pour any liquid or food on the grass, planters, or storm drains. *
I understand this venue requires all orders to cease by 5:45pm. This is very important and failure to comply may result in Vegan in San Diego losing the privilege of hosting this event at this venue in the future.  *
By submitting this application, you are agreeing to comply with all local, state and federal laws. You acknowledge acceptance of all requirements stated above. You accept that this event is rain or shine, but Vegan in San Diego will not be liable for any associated fees or refunds if this event is cancelled due to acts of God, pandemics, extreme weather events, or unforeseeable circumstances. 
Please double check all fields prior to clicking submit. 
Type your full name to confirm you are authorized to submit this application and agree to the terms outlined here. (required)
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