Martinsburg Farmers Market at the Roundhouse Application
The Martinsburg Farmers Market at the Roundhouse is held every Saturday, from 10:00 a.m. to 2:00 p.m. from April 20, 2024, to October 26, 2024. The market is located at 105 East Liberty Street, Martinsburg WV. All vendors are required to have a Business License to sell at the Farmer's Market. Please review the 2024 handbook, application, and operating guidelines thoroughly before filling out and submitting your application. Applications will be reviewed AFTER  March 1, 2024, in order to provide all applicants an opportunity to have their applications reviewed fairly. All Applicants will be notified by March 22, 2024. Do not contact the market manager prior to March 22, unless it is to edit your application. Applications received after the deadline will be reviewed and accepted according to the needs of the market. Event Day and Craft Vendors  DO NOT need to meet the 40 mile radius requirement. If you need to make changes to your submitted application, please contact the market manager at martinsburgfarmersmarket@gmail.com. The market manager will contact you if there are any questions, missing documents, or need for clarification. All Vendors are responsible for collecting and reporting their own sales tax. Vendors with similar products may be placed on a wait list in the event that a vendor cancels or is expelled from market during the 2024 season. If you are placed on a wait list, we will let you know.  *All accepted Farmers Market applicants and wait list applicants are required to attend a mandatory vendor orientation. Refer to 2024 Rules and Procedures and Operating Guidelines to determine your appropriate licenses, permits, certifications, signature pages, maps, product lists, and any other required or supporting documents for your business. (Documents, PDF, and JPEG)  email them directly to Market Manager at martinsburgfarmersmarket@gmail.com. Please include the word, "Documents", in the subject field. Please do this within 24 hours of submitting your application. Applications are not complete without ALL the required documentation. Do not submit application until you have acquired the appropriate documents or talked with the market manager.
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Name *
First and last name
Business Name *
Address *
Email *
Phone number *
Website or Social Media Page *
Will you have someone else who is selling on your behalf? A spouse/partner, your children, or a hired helper?*
If so, please provide their name, email address and phone number so I can add them to my weekly email list, to keep them abreast of market issues and information. You must also give them the market phone number so in case they are running late or can't make it, they can let me know. (type N/A if this does not apply)
 *
Ranchers, Farmers, Growers, and Producers *
Required
All Other Vendors *
Required
All Vendors: List in Detail your offerings for the 2024 market season. Be specific on varieties. (example: red potatoes or white potatoes, Sour dough, whole wheat, rye bread, etc... these subtleties can increase your chances of being accepted in to the market) Bakers, artisans, and concessions, list all ingredients or materials purchased from local farmers if claiming to fall under the "producer" category, in addition to the individual products that you plan to sell. (Letters must be uploaded from the farmer/s if you are not growing your ingredients.) You will only be allowed to sell what is listed below. To sell any items not listed below will require an amended application and approval from the market manager during the market season. *
Documents, Licenses and Spaces *
Required
Please provide detailed directions to your studio or farm. Include acreage and number of greenhouses if you are a farm business. (You may email a map with your documents as well) *
*Full Time Producers Only ~ What items do you intend to purchase for resale during the market season? Be specific. Must include a letter from the farm of origin. *All resale is subject to approval. (Non producers, type N/A) *
Provide any additional information that you wish to convey to the market manager.
How many other Farmers Markets do you participate in during the season. Please list below other outlets where your products are being sold. (Type N/A if Martinsburg Farmers Market at the Roundhouse is your only sales outlet.) Answering this question does not affect acceptance in to the farmers market. *

I request permission to sell at this market. 

I have read and agree to abide by the rules and regulations as outlined in the 2024 Vendor Handbook,  the WV Department of Agriculture Vendor Guide, as well as all, 2024 Rules and Procedures and Operating Guidelines, and to cooperate with market management.

I  agree to pay the required fees EARLY OR ON TIME. 

I agree to indemnify and hold harmless this market and it's directors, employees, volunteers, representatives and agents from and against all liability, claims, demands, losses, damages, levies and causes of action or suits of any nature whatseover, arising out of or related to my activites at this market.

Electronic Signature. By reading this application in its entirety, and submitting this application, I certify that I have read and agree to comply with the Martinsburg Farmers Market at the Roundhouse vendor/market guidelines and operating procedures.  

 *
Select your payment preference for 1 - 10 x 10 space. You will receive an invoice upon acceptance to the Martinsburg Farmers Market at the Roundhouse. Pop - up vendors, non profits, vendors that require additional space, etc. Contact the market manager at martinsburgfarmersmarket@gmail.com to receive a custom invoice and individualized fees. Producers that require a 10 x 20 space will have to pay the regular vendor fee for 1 space. Only one 10 x 10 space is provided to producers at no fee. If you are a producer or non-producer and need to make other payment arrangements, please contact the market manager. We do not want to discourage anyone from participation in the Farmers Market and will do our best to work with your budget on a case by case basis. However, we are first and foremost a farmers market. If you claim to be a producer and fail to meet the requirements, you will be billed accordingly. Please make sure you have all of the proper documentation uploaded prior to submitting your application. *
Select All of the Dates you plan to attend. Part time producers must commit to 14 days to receive discounted vendor fee. *These dates are your dates and may not be changed without prior approval. There are no extra vendor fees on event days for regular farm market vendors. *
Required
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