Agreement to Serve as a Calontir Exchequer
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Email *
Group *
SCA Name
Modern Name
Office Email Address
Local Group Seneschal Email Address, if used.
Phone Number
Street Address
City *
State *
Zip Code *
SCA Membership Number
SCA Membership Expiration Date
MM
/
DD
/
YYYY
Agreement to Serve
Congratulations on wanting to be a treasurer!

Step one is filling out and submitting to the Kingdom Treasurer the Request for Warrant form and copy of your SCA membership proof. (Please note, until you have received approval from the Kingdom Treasurer you are NOT the group treasurer. Even if you have all of the files.)

Once you have received approval, your group bank account(s) will probably need new signature cards. Signature cards and any other papers your bank requires should be sent directly to the Kingdom Treasurer, sending such things to a regional deputy will delay them considerably. Please ask your bank if they have self-addressed stamped envelopes so the forms can be mailed back to the bank without cost to the Kingdom.

A "Review of Books" will need to be scheduled. This consists of the Kingdom Treasurer (or duly appointed representative) looking over the financial books and records of your group (which are to be kept for at least the last 7 years), making sure things are in order and making suggestions where appropriate. This should be done every two years, or whenever there is a change in office. The form we use is in the Treasurer's Handbook. Please contact your regional and/or the Kingdom Treasurer to schedule this review.

Calontir requires group reports to be filed quarterly by the 15th of the month after the end of the quarter (April 15, July 15, October 15, January 15) The forms are available online in various formats, links to most of them can be found through the Calontir website here: https://calontir.org/exchequers-page/

Domesday reports are made by adding the 4 quarterly reports together and use the same forms as the quarterly reports. Reports should be sent to the regional deputy whose address can be found in the MEWS or on the Exchequer's Page on the Calontir website. Copies of all reports should also be given to the group seneschal.

Forms REQUIRED for each quarterly report:
Comparative Balance Sheet
Income Statement
Worksheets as indicated on the two sheets above
Information Form
Bank Account Information Form
Bank Statement(s) for quarter (reconciled)
Cash Reconciliation Worksheet is optional.

There is also an email list for Calontir treasurers. To sign up either go to https://groups.google.com/a/calontir.org/d/forum/list-exchequers
or send an email to: list-exchequers@calontir.org

The Society wide email list for treasurers, is at:
http://groups.yahoo.com/group/SCA-Exchequers/
or send an email to: SCA-Exchequers-subscribe@yahoogroups.com

I agree to serve as an Exchequer within the Kingdom of Calontir. *
I understand that by applying for the position of Chancellor of the Exchequer of the above listed branch of the Society for Creative Anachronism, Inc., I agree to assume full responsibility for all financial affairs of this branch upon confirmation of my appointment to the office by warrant. These responsibilities include maintaining membership in the Society for Creative Anachronism, Inc.; complying with Society, Kingdom, and this branch or guild's financial policy requirements; submitting reports when they are due according to Kingdom Policy and this branch or guild's requirements; making myself available to the membership of this branch or guild for consultation and reimbursements; and being a part of this branch or guild's financial committee.
I have read the Calontir Exchequer's Handbook. *
This is available on the kingdom website, calontir.org
I have read the Society Exchequer's Handbook *
This is available on sca.org
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