Products:
Please ensure to provide a list of all products that you will be selling at the Winter Market, including product pictures and/or previous booth/table layouts with your application. Make sure to include full details of display racks, clothing racks or any additional displays, as additional charges may apply.
Only products listed on the approved Vendor Application will be allowed to be sold.

Setup:
When you arrive, check in with the Market Staff to confirm space location at Main Entrance(s).
All vendors must be present and set up no less than 30 minutes prior to commencement of the market. The facility will be open at 8:30am for setup.
Due to COVID-19 restrictions, staff and volunteers will be unable to offer assistance with unloading or setup.

Take Down:
Vendors are not permitted to vacate or dismantle their space until close of the market. In respect for customers and fellow vendors, all registered vendors must be present for the complete duration of the market. No exceptions. Vendors are responsible to remove all belongings and garbage from their space at market end.

Fee Payment:
Please submit completed Vendor Applications by September 18, 2020. The Winter Market Coordinators will contact vendors to confirm attendance first. Following this, vendors will be contacted to make arrangements for payment.
Once payment has been accepted by Inclusion Foothills no refunds will be issued under any circumstances.

Layout:
Vendors’ will be assigned to a space, taking into consideration, where possible, preferences as outlined on the Vendor Application and appropriate vendor grouping.
Please note that final location is at the discretion of the Winter Market Coordinators.
There will be one-way directional flow throughout the Market, to allow for proper physical distancing and accurate numbers for customer management.

Note: The layout will look different this year in order to manage the flow of market attendees according to AHS Standards. Details to follow.

Vendor Space:
Please use care when setting up display materials, and be aware of surroundings including other vendors. Vendors are not permitted to hang any materials on the walls. Vendors are required to stay within their assigned area - no portion of displays may protrude out into the aisle or extend beyond the allocated space. Height of displays and/or racks in booths without direct wall access, is not to exceed 4 ft / 1.2 m. Requests may be made to remove items that extend beyond allocated space.

Parking/Access:
Vendors are welcome to unload/load through the entrances and exits, outside of market hours. Parking restrictions will be in place and are to be followed during the market. If you require accessible parking please indicate in Vendor preferences and will be accommodated where available. A parking map will be provided closer to market date.

Power / Wi-Fi / ATM:
Vendors must provide own extension cords and power bars if requesting power. Please note, we have a limited number of power outlets, so please make sure you have an alternative power source, such as a portable charge bank, if required.
The Highwood Memorial Centre will be providing complimentary Wi-Fi to process Point of Sale purchases.
The Winter Market, Inclusion Foothills, or the Highwood Memorial Centre will not be responsible for system malfunctions.
An ATM is available at the main entrance of the Highwood Memorial Centre.

Concession / Food:
There will not be a concession at the 2020 Winter Market. Please plan accordingly and bring a packed lunch, or arrange for someone to relieve you for lunch purposes.

Vendor Conduct:
Vendors may be requested to withdraw from the market if issues regarding their products, safety or behaviour towards Market employees and/or customers do not comply with the market expectations and/or requirements.

COVID-19 requirements and recommendations: *** NEW FOR 2020 ***
Vendors are requested to wear a mask or face shield, and perform frequent hand hygiene.
Due to Indoor Gathering restrictions, vendors are asked to limit to one (1) person during Market hours to allow for customer numbers. Additional people are allowed during setup and takedown.
Food sampling is not allowed, and is requested to ask customers to refrain from touching products.
Perform regular sanitation of stall surfaces and equipment including the electronic keypads after each use and minimize the handling of money (use of gloves is recommended).
Follow proper physical distancing guidelines of 2m/6ft.
Vendors must have a supply of hand sanitizer on/at your table, for vendor and customer use.

Link to Website:
https://www.alberta.ca/assets/documents/covid-19-relaunch-guidance-farmers-markets-and-public-markets.pdf

Location:
The Highwood Memorial Centre is located at 128 – 5th Ave SW, in downtown High.
Further setup information, maps and market poster will be included with the vendor package sent out closer to the market date.

If you have any questions regarding the Winter Market, our application or the location, please contact Cassandra or Natalie at Inclusion Foothills at 403-603-3232 or mail@inclusionfoothills.org.