We are aiming to support one application per country, so please try coordinate with other potential organisers in your area.

Your IndabaX must be held at a local university. This means that we encourage you to have the support of a university lecturer or faculty member who will help to receive and spend the funds. This is preferred since it greatly simplifies the process of international funds transfer between countries (through registered organisations, such as universities). Nevertheless, we are also open to other suggestions to work around potential obstacles (e.g. pay some service suppliers directly rather than going through a university cost center).

Please read the code of conduct at deeplearningindaba.com/about/code-of-conduct/

If there are multiple applications from your country, we encourage you to merge. We cannot support more than one IndabaX per country, and a merged event will have a higher potential to reach more people.

Give the date of the first day of your IndabaX.

More details can be added as an attachment at the end of this form.

An IndabaX does not need to be big, it can be 10 people or 100 people. Anything that helps strengthen your local machine learning community. If you are in a region with other universities and centres, we encourage you to work with each other to create a critical mass in your region, and submit a joint proposal. We are more likely to fund these events.

Try to be as inclusive as possible. Reach out to interested first year undergraduates, and senior professors, and from different institutions. Try reach out to local businesses and startups. Spark the spirit of the Indaba in them all.

Be mindful of the need for greater diversity in organisers, speakers and participants; one of the Indaba’s core principles. In particular comment on the ways that you will increase the participation of women. We encourage every IndabaX to work towards having at least 35% female participation.

Help us understand why you think it’s important to organise a local IndabaX where you are, and what outcomes you hope to achieve. If you organised an IndabaX in 2018, tell us how things have changed, what you have learnt, and how you will improve.

Apply for amounts that support the scope and scale of your IndabaX. We have a limited total budget, so we don’t expect to support any single event with more than ZAR 25,000. This is so we can try to support as many local groups as possible. Preference will be given to groups that collaborate and co-locate their meetings across institutions.

Funding can be requested for any need, e.g., budget to support coffee breaks or meals, to fund travel, cloud computing, meeting space, etc. Apply for an amount that supports the scope and scale of your IndabaX. More details can be added as an attachment at the end of this form.

Would you need help with speaker suggestions, connecting you to speakers, advice on different activities, general advice of practicals, additional resource suggestions?

You are strongly encouraged to seek additional sponsors for your meeting. Include details of any support that you will receive from local institutions (your research group, department or university) or outside funding. We encourage everyone to seek additional support, where possible, since this means we can support more local IndabaX events at other locations.

If there is a file you'd like to upload (with a table of your budget, programme outline, or other additional material and details), please share a link to that file from google drive or dropbox. Make sure you set the sharing permissions so we can view and download them.