Workshop/Course Proposal
Hello Artists and Instructors,

The NVCAC values the contributions and participation of its Artists and Instructors.
We love to offer workshops and/or courses that help to share your passion with the Merritt community.

Definitions:
Workshop - a single class in which people engage in intensive discussion and activity on a particular subject or project.

Course - multiple classes in which people engage in discussion and activity on a particular subject with one or more projects.

Series - an ongoing weekly or monthly class in which people engage in discussion and activity on a different subject/project each class.

Please submit a separate form for each topic or technique that you would like to deliver a Workshop or Course in. (Example: If you teach Watercolour, Drawing & Acrylic that would be 3 separate Proposal Forms, unless it is an exploratory course that includes all 3 techniques)
_____________________________________________
The Form:
To help ensure that our programming matches exactly your vision of a Workshop or Course that you would like to deliver, please fill in the form below.

We will do our best to accommodate your proposal and schedule to ensure a successful event.
(NOTE: the sooner you submit your Proposal, the better the chance for you to get the days/times you prefer)

If we have missed anything please use the "Additional Comments" section at the end of the form.

NVCAC will provide:
  • Space
  • Supplies from NVCAC Inventory
  • Tools (brushes, paint pallets, etc) 
  • Accessories (table cloths, water containers, paper towels)
  • Promotion, Social Media, Post on Website
  • Online Registration Form
  • Printing (if required for class)
  • Student List with Contact Info
  • Collection of Fees
  • Feedback from Students
Instructor's will provide:  
  • Supplies that are not available from the NVCAC inventory
    (NOTE: receipts must be provided for reimbursement. Instructor's can bring in supplies they have on hand from home  - Maximum $25 will be reimbursed)
  • Self promotion on Social Media
  • Newsletter blurb
  • Invoice Form filled in and submitted within 30 days of class completion 
    (receipts emailed separately to Program Director)
Terms of Pay: 
  • Base rate is $25/hour of instruction for the first 8 classes taught at NVCAC
    (For a Course (multiple classes) each class will count as one)
  • Rate will increase to $30/hour for the 9th to 16th classes taught at NVCAC
  • Rate will increase to $35/hour for the 17th class onward*
  • All classes will receive one hour of pay for prep time up to and including 6 students attending (at base rate of $25/hour)
  • Classes with 7+ students attending will receive an additional hour of pay for prep time
    (at base rate of $25/hour)
Please note that these rates are calculated to help keep the classes affordable for Merritt Community members.

*Negotiated Instructor Fee
In very special circumstances, a different pay rate can be negotiated.
This would be an Instructor with extensive experience in a niche that will attract a large number of students who will pay higher than normal tuition. 
If you wish to pursue this possibility, please provide Rationale in the "Additional Comments" section at the bottom of this Form.

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Workshop / Class Title *
Instructor's Full Name *
Instructor's Email *
Instructor's Phone # *
Instructor's Bio *
Please give a short description of your experience with the subject matter. 
For example:
   - How did you discover this technique
   - Have you taught this topic before
   - Any other relevant information regarding you and the topic
Workshop (single class)
Course (multiple classes)
Series (ongoing, weekly or monthly) *
Note: for Courses, we have learned from student feedback that students prefer a maximum of 3 classes that run for consecutive weeks at the same start time, 

For example: 3 consecutive Fridays starting at 1:00 pm
Workshop / Course Description  *
For a Workshop, please describe the single class

For Courses, please provide a description for each class. 
(Class 1, Class 2... etc)

Below are some questions to get you started... 
This is the information that students want to know before they sign up.
(This information will comprise the "Write-Up" for your Workshop or Course)

   - What level of class is this (beginner, intermediate, advanced)
   - What will students do
   - Will they learn art theory (design principles, history, genres, etc)
   - What supplies will they use
   - What tools will they use
   - What project(s) will they work on
   - How will the instructor lead the class (demonstration, coaching, assisting students, showing samples etc)
   - What do the students need to bring (paint shirt, inspiration object, lunch etc)
Photo
Do you have a Photo or Image that is representative of the project in this Proposed Workshop or Course? Students like to get an idea of what they will be creating.
If so, please email it to programs@nicolavalleyarts.com once you have submitted this Form and indicate which Proposed Workshop/Class it is for.
Clear selection
Suitable Age Range of Students (select all that apply) *
For Adult classes, if it is suitable for younger people, we recommend no younger than 15 years.
Required
Maximum Number of Students *
Please indicate the maximum number of students that you can accommodate effectively
Schedule: Spring 2024 (Jan - Apr)

 *
During which week would you prefer to deliver your class(es)?
If this is a Course or Series, which ever Week you select will be the beginning of your multiple classes.
If this is a Course, please try to keep all classes within one Semester
(Spring: Jan - Apr)  (Summer: May - Aug)  (Fall: Sep - Dec)
Day of the Week Preferred  *
Required
Schedule Preferred  *
For consistency, we have identified 2 time-slots per day:
9:00 am to noon   &   1:00 pm to 4:00 pm
Please indicate which duration of class and start time you prefer.
Run the Workshop or Course more than once in a Semester? *
If space and time permit, would you be interested in running your Workshop or Course more than once in a Semester (Spring: Jan - Apr, Summer: May - Aug, Fall: Sep - Dec)?
Single Semester or Repeat in other Semesters? (select all that apply) *
Let us know if you would like to deliver this class in multiple Semesters of the year
Required
Estimated Cost of Supplies provided by Instructor - Supplies on Hand
 *
You can be reimbursed for supplies you already have on hand up to $25 with no receipt. Please enter the estimated Dollar Value of the supplies you will provide from home.

(Friendly Reminder that you can use whatever is on hand in the Art Gallery Studio. Please let us know if you would like to review the supplies available there beforehand)
Estimated Cost of Supplies provided by Instructor - To be Purchased

 *
Please enter the estimated Dollar Value of the supplies you will purchase, and provide receipts for reimbursement.
If it is over $50 please provide rationale in the Additional Comments section below.
Space - Studio or Clubhouse?
 *
Which space do you think would be most suitable for your proposed Workshop or Course?

The Studio is the workshop space near the Kekuli Restaurant. Paint supplies are stored there. 

The Clubhouse is at the back of the building and is accessed from the back parking lot. Painting is not permitted in the Clubhouse. It is best suited for activities like Needle Felting, Paper Quilling, Knitting/Crocheting.
Special Equipment/Room Setup/Supplies Needed?
 *
Please list any special equipment, supplies or room setup you will need.
Example:
Equipment needed - Digital Projector and Screen
Room Setup - Table and Chairs for 2 people per table
How many workshops/classes have you lead at NVCAC to date? *
This info will help us track your payrate

Please list:
   - Title of the class
   - Month/Year (or Quarter/Year) of the class

Quarters:
Winter Jan-Mar, Spring Apr-Jun
Summer Jul-Sep, Fall Oct-Dec
Photo Permission *
I give permission that photos of me may be taken during the art activity and used for Nicola Valley Arts Centre purposes. (by clicking yes, you have given us permission to use your photo)
Additional Comments
If we have missed something or you would like to elaborate on your submission, please fill in your comments below. Thank you!
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