Property Information Questionnaire - Let Only
*schedule 1 to terms of business

THIS FORM WILL TAKE APPROXIMATELY 5 MINUTES TO COMPLETE - WE ARE UNABLE TO START MARKETING YOUR PROPERTY TO RENT UNTIL WE HAVE RECEIVED THIS COMPLETED FORM

ABOUT THIS FORM - TO BE COMPLETED BY THE LANDLORD

As the landlord or representative, you are required to complete this form accurately in accordance with the Consumer Protection from Unfair Trading Regulations 2008. It should be filled out as if answered by the property owner and must include any details that may affect a tenant's decision. Failure to disclose relevant information could result in fines or imprisonment. The form covers information relevant to the period of your ownership, with space for additional details if necessary.
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1 - PROPERTY TO BE RENTED
Full address of rental property *
What type of property is it? *
Required
How many bedrooms does your property have? *
How many floors does your property have? *
OWNERSHIP DETAILS
Full name(s) of all legal owners of the property (as on Landlord Registry records) *
Please provide the full address of all legal owners *
If there are multiple landlords, a nominated point of contact must be appointed with sole responsibility and authority to act on behalf of all parties. This person will make decisions regarding tenancies and renewals. Please provide the name of the nominated person. *
We require proof of ownership of the Rental Property. We require a copy of a Land Registry record. If you are unable to provide any of this, we can conduct a Land Registry Search at a cost of £3.00.  *If the property is in Trust, please email a copy of the Trust Deed to office@hnclettings.co.uk* *
To satisfy money laundering regulations, we are required to check the identification of all of our Landlords. Please email the identification (passport or driving licence) of all legal owners to office@hnclettings.co.uk. If you are unable we can arrange for alternative means of collecting this from you *
Please provide a telephone number and email address of all legal owners *
We usually serve tenancy documents electronically for signature. In order to do this we need a different email address for each signatory. Please provide an email address for each named Landlord above. If you would prefer to sign your tenancy agreement in paper form please note this below. If you are unable to provide a different email address for each Landlord please note this below. *
Do any of the Landlords have any personal or business links to HNC Lettings & Property Management? If yes, please explain *
LENGTH OF OWNERSHIP
When did you become the legal owner of the property? *
PARKING AND OUTSIDE SPACE
Does your property have private parking? *
Required
Does your property have any outside space? *
Required
UTILITIES/SERVICES
Please give details of the type of heating in your property *
If known, when was the heating system installed?
Is there a maintenance contract in place for the heating system? If yes, please give details
If known, when was the heating system in your property last serviced?
Does your property have any gas appliances? If yes, please list all gas appliances *
Do you have a valid Gas Safety Certificate? If yes, please email a copy to office@hnclettings.co.uk *
Has a Legionella Risk Assessment been carried out at the property? *
Does your property have a water storage tank of any type? Such as central heating tank, septic tank, hot tub, swimming pool. If yes, please state type *
Has an Electrical Installation Condition Report been carried out? *
Does your property have any integrated appliances (fixed and not movable) If yes, please state which appliances are present *
Does your property have any freestanding electrical appliances? If yes, please state which appliances are present
 *
If you have freestanding electrical appliances provided, an annual PAT test should be carried out. Have you had these items PAT tested? *
Is the property connected to mains drains? *
Please confirm the location of the electricity meter and the supplier details *
Please confirm the location of the gas meter (if applicable) and the supplier details
Please confirm the location of the water meter (if applicable) and the supplier details
Please confirm the location of the stop tap *
KEYS AND ALARMS
Please provide us with a full set of keys for the ingoing tenant/s. Ideally you will provide at least one front door key for each tenant named on the tenancy. We will also require a management set if we are managing the ongoing tenancy. *
Required
If there are any alarms to the property or any outbuildings please provide the code or fob details below
RESTRICTIONS/CONSENTS
Is there currently a mortgage on the property? *
If yes, have you obtained consent to rent from your mortgage lender?
Clear selection
Is your property Freehold or Leasehold? *
Is there a lease (sometimes called a superior lease or head lease) relating to the property? There is usually a lease if a property is Leasehold but also sometimes when it is Freehold. If yes, please email a copy to office@hnclettings.co.uk
If there is a Head Lease, have you obtained consent to let from any head lessee?
Clear selection
Are any tenants going to be restricted access to any parts of the house, or sub-buildings? (e.g. loft or detached garage) If yes, please provide details *
Do you plan to or have you arranged for any works to be carried out which may affect the tenant's moving in date or living conditions? If yes, please provide details *
Are there are restrictions that would prevent a specific type of tenant being accepted? If yes, please provide details *
Would you consider pets in your property? If your property is leasehold pets may not be allowed by the Head lease. If yes, please state which pets would be agreeable to you. *
Would you consider a tenant that is a smoker to smoke outside your property? (all of our tenancy agreement do not allow for smoking inside the property) *
Is your property suitable for children? *
How long do you intend to rent your property for? *
CURRENT OCCUPANCY DETAILS
Is the property currently occupied? If yes, who is the occupier? (If tenanted, please provide the name and contact details of the tenant)
From which date is the property available to rent? *
MM
/
DD
/
YYYY
What is your desired rental amount per month? *
SMOKE ALARMS AND CARBON MONOXIDE ALARMS
Where are the smoke alarms located in your property? *
Does your property have a solid fuel burning appliance such as a wood burning stove? *
Do you have any carbon monoxide detectors located in your property? If so, where are they fitted? *
CHANGES TO THE PROPERTY/SPECIALIST ISSUES
Has there been any major repair or replacement to any part of the roof since you purchased the property, or that you are aware of from before you purchased? *
Has there been any preventative or treatment work for dry rot, wet rot or damp carried out at your property? If yes, please provide details *
Does your property contain Asbestos? If yes, please provide details *
Has Japanese Knotweed ever grown within the property boundary or close vicinity? If yes, please provide details
Has the property ever been subject to subsidence? If yes, please provide details *
GUARANTEES
Are there any guarantees or warranties relating to this property? Such as, roof work, damp/rot treatment work, central heating, electrical work, preventative work for subsidence. If yes, please provide details *
Are there any current claims or current applications relating to any of the above? If yes, please provide details
BOUNDARIES/ACCESS
Have you had a dispute with your neighbour at this property which has been resolved or is ongoing? If yes, please provide details *
Do you have right of access through any neighbouring homes, buildings or land? If yes, please provide details *
Do any neighbours have right of access through your house, buildings or land? If yes, please provide details
 *
Is there a public right of way through and/or across your house, buildings or land? If yes, please provide details *
ENERGY PERFORMANCE CERTIFICATE
Does the property have an energy performance certificate (EPC) *
NOTICES THAT AFFECT THE PROPERTY
Have you received, within the last three years any of the following? Please tick those that apply *
Required
OTHER ISSUES AFFECTING THE PROPERTY
Has the property been damaged as a result of a storm or fire since you have owned it? If yes, please provide details
Has there been any flooding at the property since you have owned it? If yes, please provide details *
Is the property subject to an excessive noise or disturbance that a potential tenant should be made aware of? If yes, please provide details *
Is the property subject to a Green Deal loan or another financed home improvement scheme? If yes, please provide details including any feed in tariffs
BUILDING RESTRICTIONS/CONDITIONS
Is the property a listed building? If yes, please state the grade of the property
Is your property in a designated conservation area?
INSURANCES
It is important that you have Landlord Insurance in place, this is also a requirement of any mortgage lender. We recommend our Landlords ensure they have both building and contents insurance in place, as without contents insurance you are not covered for public liability if your tenant injures themselves and makes a claim against you. Please confirm you have Landlord insurance in place? *
We can arrange for rent protection insurance that will pay out should your tenant not pay for up to 10 months or vacant possession, whichever comes soonest. Would you like further information? *
FURNISHED STATE
Is your property furnished? *
Required
THE TENANCY DEPOSIT
It is a legal requirement for any deposit taken from the tenant to be protected in one of the three Government approved tenancy deposit schemes. We use the TDS tenancy deposit scheme to protect our deposits. Please confirm whether you would like us to protect your deposit in our tenancy deposit scheme, or whether you are registered to protect your own deposit and wish for us to send the deposit monies onto you for protection. *
ADDITIONAL INFORMATION
The most common type of tenancy agreement is an Assured Shorthold Tenancy Agreement (AST) You can grant a tenancy of this type for up to 3 years without executing it as deed. During the fixed term of a tenancy you can not give notice to your tenant (unless under exceptional circumstances) or increase your rent. We recommend granting a tenancy of no more than 6 or 12 months initially to ensure that you are happy with the tenant, the tenant is happy with the house and we are in a more flexible position should your circumstances change. After the fixed term ends, if the tenant does not vacate, the tenancy will automatically roll on a periodic basis unless a new fixed term tenancy is granted. How long would you like us to propose the tenancy agreement for initially? *
Are you happy for us to put a "To Let" board outside the property? *
Are you aware of any material issues or information which related to the property or has anything occurred which may affect the average consumer's transactional decision. Please describe this issue and any action taken (if applicable)
Anything else you would like to tell us?
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