Calvary Christian Academy Early Learning Center (ELC) Parent-Provider Contract and Handbook
Calvary Christian Academy Early Learning Center (ELC) is registered with the State of Maryland Child Care Administration. Calvary ELC has met all health and safety standards established by the Child Care Administration, and State of Maryland Fire Marshall. Calvary ELC strives to provide a well supervised, loving, but structured environment where your child can grow and develop at his or her own individual pace; growing socially, physically, but most importantly spiritually.

Your electronic signature at the end of this agreement means that you have read, understand, and agree to the following provisions.  You agree to enroll the child(ren) listed below in Calvary Early Learning Center, a ministry of Calvary Baptist Church, Inc., 14923 Winchester Road SW, Cresaptown, MD 21502, beginning on:
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Date my child(ren) is(are) to start care *
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Child(ren) name(s) *
Child's Birthdate *
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Child's Birthdate
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Parent(s) name(s) *
Address *
Cell/Phone Number *
Email address *
Days and Hours of Operation
The daycare operates year round, Monday thru Friday, 6:30am-5:30pm, excluding holidays and emergency/weather closing. *
Required
Fees, Billing, and Payment
A registration fee of $55 for the first child, $45 for the second, $35, for the third child, etc. is due at the time of enrollment; exception for registration fee is if your child(ren) is enrolled in CCA. Payment can be received one of four ways; check, cash, credit card (during school operation hours) or FACTS. FACTS is the most convenient and preferred payment option as a third party billing company to collect and manage tuition and fees. FACTS is authorized by you for automatic transfer of funds to the school on the monthly installment payment dates. A $50.00 yearly fee is paid to FACTS. Pre-authorized automated payments can be done conveniently from one’s checking or savings account, or by way of Visa, MasterCard, Discover, or AMEX. CCAD bills monthly for your contracted days of care. If not using FACTS, payment will be due no later than the last business day of the month to remain in active care. Balances for care are not allowed to carry over from month to month. Child care will not continue for unpaid bills. A $30.00 fee for late payment or bounced checks will be applied for any remaining balance carrying over into the next month. Members of Calvary Baptist Church receive a 10% discount and the enrollment fee waived. *
Required
Holidays, Cancellations, Closures
The center is closed on all major holidays: New Year’s Eve, New Year’s Day, Good Friday, Memorial Day, July 4th, Labor Day, Thanksgiving and the Friday after, Christmas Eve, Christmas Day and day after. The center may close the day before or the day after the holiday if the holiday falls on a weekend. Sufficient notice will always be given. In the case of extreme weather conditions or emergency closure, an announcement will be made via Parent Alert, Facebook, and radio stations. Parent Alert (through RenWeb) is how the center will notify you if there is a delay or closure. To be signed up for Parent Alert, your current phone number and email address will be needed; you will receive a call, text and/or email. Often, the daycare and school will be one combined message, please listen/read through the entire call because the daycare may operate when the school closes. *
Required
Licensing
CCAD is an approved daycare through the Maryland Department of Education as a Letter of Compliance facility. Our license is updated every two years, with an unannounced inspection yearly. As well, we are inspected by the State of Maryland Fire Marshall yearly, with frequent unannounced visits. CCAD meets all health and safety codes. All staff are certified in CPR and First Aid. *
Required
Trial Period and Withdrawal
Your child's adjustment is important to us. Therefore, a 30-day trial period is provided to assure your child has adjusted to the new setting. Either party may terminate care upon immediate notice. The center reserves the right to remove a child from care from the facility if the center believes that continued care might be detrimental to the child or the program. The parent(s) may remove the child immediately as well, paying only for that week of care; further advanced payments or billing will be credited or refunded. *
Required
Illness and Injury
Parents should never bring their child(ren) sick to the center under any circumstances. Temperature checks will be done upon arrival. A child that exhibits these symptoms with in the last 24 hours they should not be brought to CCAD: fever, rash, vomiting, diarrhea, lice, pink eye, or any other symptoms of an acute or contagious illness, the provider will refuse to admit the child. A child is not permitted to return if they had to be given medicine to treat symptoms associated with these highly contagious illnesses. A child sent home with any of the above symptoms is not to return to care until 24 hours symptom free; if your child is sent home, your child is automatically not permitted to return the following day of care. If your child becomes ill or injured while in the center’s care parents will be notified and must make arrangements to have their child picked up immediately. *
Required
Medication
CCAD will not administer any type of medication (including but not limited to diaper rash ointment, aspirin, cough drops, or other non-prescription drugs, as well as prescription drugs) without a physician’s authorization form signed by your child’s physician. The medication must be clearly labeled with the child’s name and be in the original bottle. Prescription medications must also include the original labeling from the pharmacy, which includes strength, dosage, and the prescribing physician’s name. Provider shall follow the Maryland Regulation 07.04.01.32 when administering medication. *
Required
Discipline
When correcting a child we always attempt redirection and example the appropriate expected behavior. If undesired behavior continues, the child will be given a time apart from the other children, the time would last 1 minute per the age of your child. If persistent behavior issues continue, the parent or guardian will be contacted. *
Required
Lockdown
In the event a lockdown is necessary, all staff and children will remain indoors and all windows and doors will be locked until notified authorities that the area is secure and it is safe to lift the lockdown. During a lockdown staff will only open the door for local law enforcement authorities. Children will remain out of sight of all windows and doors. *
Required
Photo Release *
Nap/Rest Time
Nap/Rest time is a requirement from The State of Maryland Child Care Administration. A copy of these regulations may be seen by request of the parent, or available online. Nap/Rest time is from 1:00 to 3:00 daily; all children from the ages of 2-5 are required to nap or rest. Each child should bring a blanket and sheet from home. ALL BLANKETS AND SHEETS ARE REQUIRED TO BE LABELED. Sheet and blanket will be sent home weekly, more often if we feel it needs washed. *
Required
Food
CCAD serves Breakfast at 8:00 am daily and Snack at 3:15pm daily. You are required to pack your child a lunch; served at noon. *
What You Need to Bring
*PLEASE LABEL EVERYTHING*
Children’s Toys/Tablets from Home
While we recognize toys and items from home can bring comfort, they are not allowed to be brought to the daycare. *
Required
PICKUP and Emergency Card
Every parent will be required to fill out an emergency card. This allows the staff to know who is allowed to pick up your child on a daily basis or contact in case of emergency if you aren’t available. Please inform the individuals you place on this card, and tell them to come prepared to be carded. Please make sure their name matches their Identification/Driver’s License. We will not allow your child to leave with someone not listed on the Emergency Card under any circumstances. This is for the safety and liability of the center and most importantly your child. *
Required
Diapers/Wipes
If your child is using diapers/pull ups, it is your responsibility to provide these daily for your child. We have a small emergency supply, however, you will be charged $1.00 per diaper. It is imperative that you remember to supply your child with what they will need. We will assist you with potty training your child. Please inform the staff when you are ready to begin this process and we will follow your training schedule for consistency to promote a smooth transition. *
Required
Attachments and Enrollment
All forms must be completed and returned along with the registration fee before the first day. The following attachments are included in the email:
Please provide on first day *
Required
Maintaining Files (Health and Safety)
We are required by the State of Maryland Child Care Administration to keep all records up to date. If your child is given an immunization please provide a copy for us to maintain records. Emergency cards can be updated at any time but will be required yearly. *
Required
Conclusion
I/we have received and read this Agreement and agree to comply with all the rules and responsibilities stated herein. I/we understand that all information in this Agreement must be kept up to date. I/we have submitted to CCAD health and emergency information for our child(ren) and understand that it is our responsibility to keep that information up to date.   I/we also agree to keep our bill current in order to continue to receive child care. By Typing your name here means you are electronically agreeing to this contract. Please print for your records. *
This monthly fee remains the same even if your child is absent or the center is closed. The following rates apply. Please choose your desired plan:
Please choose one option. Minimum of 3 Full Days are required.  *
Required
We offer Drop In Care for children only enrolled within a plan. For instance, you are contracted for 3 days per month, however, you need an additional day, you may request from the Director if space is available for that day. You will be charged an additional $40 per full day, $30 for half day. I/we have chosen our plan and understand that payment is due no later than the last day of the month and within the service month. Interruption in care can take place if balance carries over into a new service month, and a late fee of $30.00 will be applied. Care will be temporarily suspended until the bill’s past and current balance, including late fee, is paid in full. By typing your name below, you are electronically agreeing. *
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