22nd Annual
Cowgirl Christmas, “A Country Christmas Boutique” Vendor Information!
Friday
& Saturday, November 29TH & 30th, 2024(CC24)
The PASO ROBLES EVENT CENTER
(PREC), 2198 RIVERSIDE AVENUE, PASO ROBLES, CA
Welcome to the 22nd Annual Cowgirl Christmas Gift
Boutique, A Black Ranch Events Production!
Where western, vintage and holiday vendors
gather to provide the best shopping experience on the central coast.
Important
Dates:
● July 1st. Booth Space Seniority. (All corner booths,
wall booths, front row booths without paperwork or deposit will be open to new
vendors on the waitlist on Tuesday, July 2nd.
● The Seniority Deadline
applies to all Network Marketing Businesses.
● October 1st. Early Bird sign up deadline. (All
applications postmarked after October 2nd will be assessed a $50 late registration
fee.)
● November 1st. Refundable Booth Cancelation. Cancel after November
2nd does not qualify for a refund!
Take Note: Marketing Materials are ordered and ready to distribute.
Important business:
Do not share this application with new vendors. Every new vendor must go
through an approval process. If you
received this application without getting approved first, you must send an
email to: cowgirlchristmas@gmail.com
with a list of your items to be sold, a link to your website,
Facebook page or Etsy site. If you do not have a web presence, pictures of
booth set up or table display with prices and description will work. No exceptions.
You must have a valid email address to participate in this
show. All communication is shared
through email to save time in providing vendors with important show
information. Be sure to save our email
address so our emails don’t go to your junk/spam folder. cowgirlchristmas@gmail.com
Sellers Permit information is your responsibility.
● If you are
running a small business, you will need to comply with your city, county and state
guidelines.
● Search Seller Permit requirements to know what your business requires to be
compliant.
● If you are
part of a Direct Sales Business (MLM) you may fall under Rule #6015. Inquire with your corporate office.
● If you are
a seasonal business, you may qualify for a (90 day) Temporary Sellers Permit.
Booth Placement:
When your paid
application is received, your booth location is determined. CC will not hold space without paperwork or
deposit in office. There is seniority
with booth locations from previous years, however, they are not guaranteed if
not deposited by July 1st,
2024. The early bird gets the worm.
Sharing booths:
is allowed, as long as,
both sellers are listed on the application with Sellers Permit Info -This is mandatory!
The Board of Equalization requires a complete list of sellers, even if
your booth partner does not have a business.
I can list that person as the “Occasional Vendor” and be compliant with
the State Board.
Items to be sold:
List all items you plan
to sale. Once approved, please stick to that list. For example, Jewelry, knitted items and
painted signs are saturated items.
If you do not list those items, don’t bring them. This show offers a wide variety of items for
our customers. We are looking for
original work, no copycats please. Refer
to the Copyright section of this application.
Copyright:
If at any time, a vendor
believes their artwork has been infringed upon by another vendor, it is
imperative that vendor follow copyright law.
If not, that vendor will be escorted from the show. There is no exception to
this rule. Should you require more
information, I recommend researching www.copyright.gov for the appropriate details. Kimber Black, the show owner, is not
responsible for determining “Original Creator” of the artwork.
Special Requests:
If you wish to be booked next to a certain
business or need a corner booth, wall booth, etc. please list these wishes in
the space provided. Electricity is
Limited. Check the box on the app if
needed. It is not guaranteed to
anyone. Special requests can be
accommodated easier with advance notice.
Direct Sales Business Policy:
CC supports all small businesses therefore we
work with all MLM businesses, such as Tupperware, Scentsy and It Works,
etc. The most current representative on
the Vendor List has seniority on all shows until they release their
space. The next person on the waitlist
will take over the space until they release it and so on. This policy is not negotiable.
Cowgirl Kitchen:
Lunch will be sold by
Jimmy’s Food Trailer and a local food trucks. The Bar will be operated by Bonnie’s Catering. Please support our in-house Food Vendors.
Raffle:
CC asks each business to provide a small item to go in the raffle. We raffle items every hour. Every customer,
vendor or volunteer receives (1) free ticket toward raffle. Additional tickets may be purchased. This show heavily markets that we offer a raffle. This brings shoppers to our
doors!!! It is not mandatory that you donate,
but it is appreciated. At check in, we will collect business cards of those businesses that choose to participate. We will give that card to the winner and they will collect the prize from your booth.
Marketing:
Go to www.facebook.com/cowgirlchristmasslo and ‘like’ the
page. Then share the CC page on your
profile. I update this page on a weekly
basis. This is a great resource for
vendors to stay current on event information.
Facebook has been crucial to the success of this show. Find us on IG, too.
Postcards are available and free to you to share as you
wish. Images found on the CC page are
ready to share at any time on your personal or business pages. We can email the images to you in case you are
not a FB user. Find our private group on
FB: Cowgirl Christmas Vendors Only. Ask to join.
Very important:
if you create an online
event with an event website such as Facebook, Zvents, Festivalnet.com, you must
send a link to Kimber for approval. This
is mandatory. We appreciate the extra
boost in promoting but we need to ensure accuracy of date, location and times,
etc. For instance, we collect an
admission fee at the door, so please do not promote this event as free to the
public. Small details missed like this get us in a bind. Thank you in advance
for working with us as we keep online information accurate and streamlined.
Wifi:
The password will be shared two weeks prior to the event. (11/15/24)Liability Insurance:
CC is required to
purchase liability insurance and ensure that all vendors have policies as
well. If you currently obtain a
liability insurance policy, submit a copy with your vendor application to waive
the $15.00 fee. Otherwise, you are
required to submit the payment with your vendor fees. We purchase a group policy through PREC to keep
things simple on our end.
Cancelation Insurance:
In light of The 2020 Pandemic, we are now recommending that every business purchase cancelation insurance
to cover cancelation for any reason.
This is not offered or covered by CC. It is only a recommendation.
Vendor parking-
Each business will receive
a parking pass issued at check in. Place
this pass on your dash so you are able to park your vehicle in the Carnival
Lot, aka Lot C.
Tables & Corners:
Are offered in a
limited quantity. There will be (2) 2.5x8 foot tables located inside a 10x10
space, throughout the floor plan, in both buildings. I will sell a maximum of
10 tables. Please inquire about availability
before sending in paperwork. Corners are limited and typically sell out
by the end of July. Please inquire about availability before purchasing. If you prepay a corner and it is not
available, your business will be added to a waitlist. If the waitlist does not clear, you will
receive a refund of $25 at check in.
RV Camping:
Available for our vendors and shoppers.
Please fill out the form and submit payment as soon as possible. The cost is $50 per
night. Located in Lot C.
Make & Take Craft Class:
If you’re
interested in hosting a class in your booth, submit your idea via cowgirlchristmas@gmail.com
to Kimber. We will work
through the details on a case by case basis. We think this is a fun way to engage our shoppers and we will promote on behalf of your business.
The classes must be confirmed no later than September 30th.
***Hours:***
CC is open Friday and
Saturday, 9am to 4pm. By signing this
contract, you agree to be set up and present in your booth for the entirety of
the show. Tearing down early is not allowed. If you tear down early, you will not be invited to future shows. No exceptions.
If you sell out of product early, please
check out with Kimber & Co so that we can move a vendor into your space to avoid
having a gap in the floor plan.
Lastly,
The Black
Family moved to Texas 8 years ago and have never missed a show. We handle all of our
business through email or online, so we can be anywhere and still take care of
business. We look forward to attending the event every year as it allows our family to come home for the Thanksgiving Holiday and see all of our family and friends during Cowgirl Christmas.
On another Note:
We purchased
Three Speckled Hens Vintage Market & Antique Show last year and will travel to the Central Coast 3 times
per year for event management. Stop by and see us
at our new sister show! On April 26-27 or October 4-5, 2024. if you're interested in becoming a dealer, send your business information to:
antiques@threespeckledhens.com. Your business must carry 80% Vintage/Antique items to qualify to become a dealer. We'd love to add you to that event as well.
Thank you for being part of Cowgirl Christmas!
Love,
Kimber & Company
