2022-2023 Attendance Policies and Procedures

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Attendance Office: NOTES preferred, or call 218-336-8845 ext. 2144 - DO NOT EMAIL

Our school is committed to the philosophy that every student should attend every class every day. Regular attendance and promptness are expected in all classes, and are essential for success in school. Learning to participate in group discussions, developing an appreciation for the views and abilities of other students, and forming the habits of regular attendance are legitimate objectives for any course, and learning that is lost due to absence can never be adequately replaced. Education is more than reading and writing. The classroom contact with teachers and other students is vital to the development of critical thinking and evaluative processes.

Please ensure that your student attends school every day and arrives on time. Absenteeism in the first month of school can predict poor attendance throughout the school year. Half the students who miss 2-4 days in September go on to miss nearly a month of school. Research shows that missing 10 percent of the school, or about 18 days in most school districts, negatively affects a student’s academic performance. The academic impact of missing that much school is the same whether the absence is excused or unexcused. That’s just two days a month and that’s known as chronic absence.

Here are a few practical tips to help support regular attendance:
• Make sure your students keep a regular bedtime and establish a morning routine.
• Lay out clothes and pack backpacks the night before.
• Ensure your students go to school every period, every day unless they are truly sick.
• Avoid scheduling vacations or appointments when school is in session.
• Talk to teachers and counselors for advice if your children feel anxious about going to school.
• Develop back up plans for getting to school if something comes up. Call on a family member, neighbor,
or another parent to take your child to school.
Let us know how we can best support you and your students so that they can show up for school on time every day. We want your student to be successful in school! If you have any questions or need more information please contact your student’s school.

Students are allowed two days to make up missed work for every one day of excused absence. This includes tests and quizzes. Any work not completed within these two days may result in “no credit” for the missed assignment. However, the building principal or classroom teacher may extend the time allowed in the case of extended illness or extenuating circumstances. *

I understand the MISSED WORK policy.

Required

FOR AN ABSENCE TO BE EXCUSED: Notification must come from a custodial parent/guardian within 48 hours of the absence either by note or phone. We will not clear absences after 48 hours under any circumstances. Most professional offices (medical, dental, mental health, etc.) will send an appointment slip to the school with the student.

Please check to acknowledge that only the following reasons will constitute and EXCUSED absence. *

Illness

Serious illness in the student's immediate family

A death or funeral in the student's immediate family or close friend or relative.

Medical, dental, orthodontic, mental health appointment.

Religious instruction not to exceed 3 hours in any week.

Physical emergency conditions such as fire, flood, storm, etc. (this would include unsafe road conditions in the winter).

Family emergencies.

Driver's test, behind the wheel instruction.

*Pre-approved family vacations.

Required

EXAMPLES OF UNEXCUSED ABSENCES: REGARDLESS OF NOTE OR PHONE CALL:

Please check to acknowledge the following reasons will be marked as UNEXCUSED, even if a parent/guardian calls or sends a note. ** Remember, just because a note or call is made for the absence does not mean it will be an EXCUSED absence. School Board Policy determines excused absences, not just a note or call from a parent/guardian. *

Lunch (East is CLOSED campus for grades 9-11 without exception) Students should NOT be ordering lunch for delivery to East.

Absence was not approved by the custodial parent/guardian AND school district.

SKIPPING class, leaving or being absent without following proper procedure.

Student or family member overslept, alarm didn't go off, missed bus, running late, etc.

Studying for a test or completing homework.

LEAVING SCHOOL during the day without approval of school official or other non-emergency situations.

Shopping, errands, personal grooming appointments.

Work that is not part of a school sponsored work experience.

Any other absence not included under the attendance procedures set out in school board policy.

Required

EXCUSING AN ABSENCE:

WRITTEN EXCUSES ARE PREFERRED OVER PHONE CALLS IF AT ALL POSSIBLE. Students and families are encouraged to monitor Infinite Campus and set attendance alerts to watch for unexcused absences. If a student was marked absent from a class and you believe it was in error, the student must speak directly with the classroom teacher to clear the absence.

Check each box to acknowledge your understanding that the written note MUST include: *

Students FULL NAME and GRADE

Full name, printed, of the custodial parent/guardian writing the excuse.

Signature of the parent/guardian.

A phone number to contact the parent/guardian if needed.

The REASON for the absence. Notes without a REASON will not be accepted. Even with a note, not all reasons are accepted (see previous item).

Absences will only be excused within 48 hours. This is a district policy and will be enforced.

Required

SIGNING IN AND OUT OF SCHOOL:

Students must come to the office prior to their first class to submit notes and receive passes to leave early. Families should not call during the day expecting their child to be released on short notice unless it is an emergency

Please check to acknowledge the following requirements for signing in and out of school. *

Students must have custodial parent/guardian permission to sign out before they leave via note or phone call.

Students are required to sign in when they come late or return from an appointment.

Students are required to sign in any time they leave the building during the day, unless it is for another class that meets off campus (Denfeld, AEO, PSEO)

If students are feeling ill during the day they are required to report to the health office. After the nurse contacts parent/guardians or emergency contacts, the student may leave.

Required

ATTENDANCE RELATED TO ATHLETICS AND ACTIVITIES:

Coaches and advisors submit excused absence lists to the attendance office. Parent/guardians do not need to excuse the absence when the student is traveling for a game/meet/contest/competition of a school-run team or group.

Athletics and Activities Attendance Policies: All must acknowledge, even if your student does not participate at this time. *

I understand that students must be in attendance at school for at least two hours (end of day) in order to practice or participate in games/contests.

I understand that students must be on time and in attendance following a road trip or game. Coming in late or staying home for the day after a late return is not excused and will prevent them from participating in the next game/contest.

Required

PARENT/GUARDIAN SIGNATURE AND CONTACT INFORMATION

Parent/Guardian FULL NAME: By typing your full name here you agree that you and your student have read and understand the Attendance Policy. *

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