TERMS & CONDITIONS
These Terms and Conditions (“Terms”) will apply to each participant (“Participant”) of the TEAM FLATWATER: 2020 Berlin Marathon (“Event” or “Run”) run by Flatwater Foundation (“Foundation”) for the benefit of Flatwater Foundation (“Flatwater”). In order to protect the Foundation’s name, marks and reputation, participation must be conducted in accordance with these Terms. Only Participants that agree to comply with these Terms are permitted to use the Foundation’s name and marks and take part in the Event.
1. What is Included.
1.1 What is included in the cost of a trip: Runner entry fee + registration fee into the 2020 Berlin Marathon, entry into Austin Runners Club for 2020, training t-shirt, event swag, invitation (+1) to Team Flatwater pre-race dinner in Berlin, Germany.
1.2 What is not included in the cost of the trip: Airfare to and from Berlin (unless $6k incentive has been hit by August 1, 2020), lodging while in Berlin, food and drink during trip (other than pre-race dinner) hospitalization or, medical check-ups, immunizations and travel vaccinations, insurance, excess baggage charges, laundry services, liquor, snacks and souvenirs.
1.3 Flatwater Foundation strongly recommends that you discuss with your doctor or other medical providers the rigors of the trip and receive a thorough physical. You are responsible for any medical expenses and should be covered by your own health insurance.
2. Fundraising on Behalf of Flatwater Foundation.
2.1 All Fundraising will take place through the TEAM FLATWATER: 2020 Berlin Marathon Classy.org page. All donations for the Event shall go directly to Flatwater Foundation, an IRS recognized 501(c)(3) charitable organization and public charity under IRS Tax ID 27-5011867.
2.2 If you secure the $6,000 flight fundraising incentive, you are provided (1) one round-trip flight to and from Berlin, Germany. The IRS classifies this as a “fundraising incentive” over $600 and therefore we must treat and account for this properly. In early January 2021, we will be required to issue you an IRS Form 1099-Misc that will show the value of the package as income you. You will need to include this income as miscellaneous income on your federal income tax return. Please note that we have paid the related income tax for you (at the maximum possible rate). Both the amount of the income and the tax we paid will be reflected on the Form 1099 you receive from us.
2.3 You will be required to fill out a W-9 form distributed by the Foundation and return it to the Foundation via email.