This volunteer helps coordinate the annual art fundraiser with Ms. Zelinski, our fabulous art teacher which begins after Winter Break with art purchases arriving before Mother's Day.  After coordinating a start date with the Square 1 rep and receiving the materials, the chair takes class rosters and makes stickers for each child and organizes them by class for Ms. Zelinski.  Each student prepares their art (during art class) on their labelled paper.  Once all art is complete, the chair ensures that all students are accounted for and mails the art back to Square 1 in the provided box.  The Art Fundraiser chair assists with getting out information about ordering, helps to submit any check orders received to Square 1, and organizes and distributes the orders that are purchased when they arrive at the school.  The chair also is responsible for following up with Square 1 to ensure that our fundraiser check is received and turned into the treasurer.    This is a great position for someone who would like a very short term volunteer role as it is only required for a small window of time in the spring.

The Beautification committee plant flowers, decorate the school and just help to make the entrance a more welcoming place for our visitors!  A great role for someone who can only stop by on evenings or weekends since it is usually all outdoor work.

In charge of leading a committee of volunteers to plan and execute the evening event.  Determines event timing, ticket packaging, and headcount numbers.  Works with the Treasurer to ensure a bingo license is obtained from the State of North Carolina.  Works with the Secretary to post the ticket sales, the Treasurer to account for ticket sales, Communications to inform and increase attendance, 5th Grade Committee to staff concessions, and janitorial staff to ensure the event is set up and cleaned up properly.  Builds a team of volunteers to man the admissions table, call out bingo numbers, acts as bingo checkers, mans the prize table, and handles food. Solicits prize donations from families and the community and organizes the donation or purchase of food for sale.  Must have strong organization skills.  

This chair person, in conjunction with a co-chair, organizes and runs all 3 book fairs that are held at BES (Fall, Spring and BOGO).  You are responsible for helping setup & cleanup, reordering inventory with our Scholastic rep and counting the daily money deposits to give to the treasurer.

In charge of seasonally updating the PTA bulletin board in the front hallway and maintaining the PTA calendar on the board.  This job must be done during school hours but is usually only a once a month commitment to update the calendar and change out the decorations.

This person organizes the largest group of volunteers at BES.  Ensures each classroom has class parent coverage.  Prepares email information that must be sent out through class parents.  Ensures class parents are organizing class parties and works to resolve issues that may arise.  Most of the work of this job is at the end of the summer and right at the beginning of school.  The coordinator runs one or two training meetings and must find helpers for classes where no one originally volunteered.  Once class parents are up and running, very little maintenance is required except to remind class parents about party emails and to solve any one off issues that come up.  All email templates can already be found on our PTA website (www.ballantynepta.com/parenthub) so no writing is required!

Organizes the 1st grade student art gallery night (usually in February each year) where Ms. Zelinski chooses art from each student in the grade to display.  Organizes the submitted art and then mounts the art to colored card stock for display.  On the day of the event, the coordinator helps Ms. Zelinski to hang the art in the hallways and host the event for the families at night.  The time commitment is very minimal and is mainly only during the week leading up to the event.

One of our staff's very favorite volunteers!  This person is in charge of organizing the fun events that we do for our staff throughout the year.  They are in charge of deciding on dates and themes for each of the 6 "teacher treat" events held throughout the year.  They build sign-ups based on what food they want served to match the theme and provide those sign-up links to Communications at the beginning of the year to post to the website and promote each month.  They monitor the sign-up to notify Communications if more volunteers are required for food or help.  When the day of the event arrives, they staff the event from set-up (about 9 am) to clean-up (about 2 pm) in the teacher workroom on the day of the event.They are in charge of the 2-3 teacher events that we have catered during the year.  A Back-to-School Breakfast that is held at the teacher retreat in August.  Hospitality works with the School's Senior Executive Admin to plan this menu.  Hospitality also provides goody bags for the retreat event as a way to welcome teachers back and thank them for all of their hard work.A Winter Holiday Luncheon is held in December and is catered by an outside restaurant.  Hospitality plans the menu using the PTA budget, orders the food, buys desserts if they are not ordered from the caterer, builds a sign up for volunteers, and sets up/staffs/cleans up the event.A Teacher Appreciation Luncheon is held on Teacher Appreciation Day in May each year.  Similar to the winter luncheon; hospitality plans the menu using the PTA budget, orders the food, buys desserts if they are not ordered from the caterer, builds a sign up for volunteers, and sets up/staffs/cleans up the event.Hospitality plans and executes Teacher Appreciation Week each year (the week is fluid and is determined by the Principal and PTA President each year)Events are planned each day of the week for the staff.  Hospitality is in charge of deciding on these events and planning and executing them.  If volunteers are required, a sign-up is built and provided to Communications.One event during the week is often a lunch provided to the staff.  Hospitality works with their budget to decide if this can be catered or provided by families.  It is planned and executed based on that decision by ordering food or requesting donations.  The event is staffed by the Hospitality chair and their volunteers.Events are also planned for students each day (I.e. wear your teacher's favorite color, bring your teacher a flower, etc.) and they are provided to Communications to inform the parents and students.

This job can be performed on your schedule but involves coming in to the Lost in Found periodically to organize and straighten the items.  Each quarter, items not collected are bagged up and taken to the front office for pickup by a local charity.  Various methods have been used in the past to determine what items have been in the Lost and Found long enough to donate but usually involves tagging items and then providing a pickup date to Communications to announce.  Once that date passes, any tagged items remaining are donated while new items that have recently arrived are left to be collected until the next donation date.

Organizes the large pool of volunteers that we have helping out in the BES media center.  They provide training to new volunteers and coordinate volunteer shifts.  During their shifts, our media center volunteers help kids navigate our book collection, keep our library in order, and assist Ms. Cooper in checking in returned books.

This chair welcomes new families to BES and answers any questions they may have.  You are responsible for helping schedule tours of the school and updating the Welcome Letters available to new parents.

This chair helps recruit and organize our amazing BES dads to help with different activities throughout the year including quarterly carpool line greeters.  Having a strong male presence at our school makes good role models for our young men!

In charge of working with the PTA President to plan Popcorn Friday dates for the year.  Once decided, builds a sign-up to provide to Communications to solicit volunteers.  Reviews inventory and orders supplies as necessary.  Mans each event with their volunteers to pop popcorn for all students and staff.  Popcorn days usually last from 8 am to 11 am and the frequency is at the discretion of the Chair and the Executive Board each year.

In charge of reviewing the North Carolina Reflections Art contest rules/categories and deciding which categories we will offer for submission.  They are then responsible for communicating the rules and contests to the PTA Board VP of Communications to announce the contest.  When submissions are received they are mounted and submitted to the appropriate contest contact per the instructions.