2024 WindsorEats Sunday Farmers Market Application
Email *
WINDSOREATS SUNDAY FARMERS MARKET DETAILS & POLICIES
The WindsorEats Sunday Farmers Market is presented by WindsorEats.
 
PLEASE READ CAREFULLY!
MARKET LOCATION

400 Erie Street East Unit 3 on the WindsorEats patio. Vendor parking is in the rear of the building in the gravel lot beside Sweet Revenge Bake Shop.

The market itself will be fully licensed for the service of alcoholic beverages.
REGULAR SEASON DATES & TIMES
Sunday May 12 to October 13, 2024. 

The regular season market will operate between 10:00AM to 3:00PM. Vendors can begin arriving after 8:15 AM, and set up must be complete by 9:30 AM. 

No Vendor, Entertainer, Volunteer will have vehicular access to Market Site. The large gates to the lot will be closed after 9:30AM and this will remain in effect until 3:00 PM.

Vendors have from 3:00PM to 4:00PM to pack up and tear down. 

Vendors should come prepared for all weather conditions. There is no week-to-week storage available to Vendors. 

Vendors who arrive later than 9:15 AM will not be permitted to set up. No exceptions. 

Vendors who are chronically late or who cancel will not be allowed to continue at the WINDSOREATS SUNDAY FARMERS MARKET. 

For safety reasons, Vendors are not permitted to tear down before 3:00 PM.
I hereby state that I understand the REGULAR SEASON DATES & TIMES POLICIES stated above
 *
Required
PRODUCTS
Vendors must submit a list or details of products along with their application form.

Products sold at the WINDSOREATS SUNDAY FARMERS MARKET must be GROWN, MADE, BAKED, or PRODUCED by the Vendor or be an artisanal Canadian product that is not readily available in grocery stores.

Management of the WINDSOREATS reserves the right to ask any Vendor to remove any product from sale at any time during the season. Vendors are not permitted to sell or include any ‘MLM’ or “Network Marketing’ products.
I hereby state that I understand the PRODUCTS POLICIES stated above
 *
Required
APPLICATION & SELECTION PROCESS
Vendors must choose the dates which apply to them: Full Season Vendors (attending the entire season); Part-Time Vendors (attending ½ of the entire season); Occasional Vendor (attending only limited dates); Not-For-Profit (community groups/no sales/no tickets/no money exchanged). 

WindsorEats will review vendor applications and make the final decision on vendor selection/dates. This application is simply for vendor intent. 

WindsorEats reserves the right to approve or reject any application with or without cause.

Once dates are confirmed, they are final and cannot be adjusted/changed.

Vendors in breach of the policy will be terminated from the Market.  WindsorEats reserves the right to ask a Vendor to leave the Market site for Market infractions.
I hereby state that I understand the  APPLICATION & SELECTION PROCESS  stated above
 *
Required
ALL VENDORS MUST PRE-PAY THEIR DATES PRIOR TO ATTENDING WINDSOREATS SUNDAY FARMERS MARKET.
Applications must be submitted with requested attendance dates.
VENDOR SPACE DETAILS
All vendors must:
  1. Provide Table/s for product.
  2. Provide Tent/Canopy in good repair, canopy weights are mandatory for each vendor.
  3. Provide Tablecloths, all health and safety supplies required (i.e., Handwashing Station), and certifications.
  4. Provide their own (75’) heavy gauge extension cord if Hydro is needed/approved an. (1) Heavy duty Outdoor GFP Power bar, if needed. Indoor power bars not permitted.
  5. Include Vendor Signage, bring own supplies (sanitizer, bags, etc.), prices, product information in compliance with WINDSOREATS SUNDAY FARMERS MARKET regulations (see signage for further information)

Each approximate 10 x10 space is numbered on the ground. Vendors will be assigned a location by number on Market Day. When possible, each Vendor’s location is kept permanent based on the following guidelines:

  1. FULL SEASON Vendors receive a permanent and preferential first choice of locations based on requirements of their booth. The General Manager (GM) will assign this location in consultation with the Vendor and WINDSOREATS SUNDAY FARMERS MARKET service requirements. Vendor application and approval will be numbered upon payment of full season. Occasionally, the GM needs to relocate vendors to better align the market flow.
  2. HALF SEASON Vendors receive second choice of location based on requirements. When possible, they may return to the same location. Service limits can affect location of all vendors. Repeat location is not always possible.
  3. OCCASIONAL Vendors receive a location around Full Season and Half Season Vendors based on requirements. When possible, they will be offered the same location (if desired).
  4. There are a limited number of Hydro sites and a limited amount of amperage. Full Season Vendors needing Hydro will receive preference. Vendors receiving Hydro are limited in what may be plugged into amperage in the grid. The General Manager reserves the right to limit access. Vendors using hydro must provide their own extension cord. Minimum 75’ outdoor cord. Maximum cords per vendor is two (2) when available.
  5. There are limited numbers of sites in shade/sun. Vendors should be prepared for this natural occurrence.
  6. The General Manager of WINDSOREATS SUNDAY FARMERS MARKET and WindsorEats, from time to time, have reasons to adjust Vendor locations. Additionally, municipal authorities, from time to time, have reasons to adjust their policies. All Vendor locations and approvals are subject to change, without warning or advance notice, due to changing environmental considerations.
  7. All Vendor vehicles SHALL be off site by 9:15 AM (Regular Season). No Vendor vehicle will return to the site until 3:00PM and AT THE INSTRUCTION OF WINDSOREATS STAFF AND VOLUNTEERS.

I hereby state that I understand the VENDOR SPACE DETAILS stated above
 *
Required
PERMITS/FOOD SAFETY
Vendors are responsible for obtaining all necessary licenses, permits, inspections and certifications for the sale of their products. This includes health and safety, labeling, etc. 

All persons handling food must maintain a high-level cleanliness. Vendors who are selling food should consider contacting the Health Unit prior to committing to the WINDSOREATS SUNDAY FARMERS MARKET to ensure compliance. 

Food Handling and Safety Courses are offered throughout the year and even online. 

The WINDSOREATS SUNDAY FARMERS MARKET is not responsible for Vendor Registration with the WECHU. 
Vendors who cannot follow Health Unit regulations will be asked to leave the WINDSOREATS SUNDAY FARMERS MARKET (without refund) and/or asked to restrict the content of products brought to the WINDSOREATS SUNDAY FARMERS MARKET for sale.
I hereby state that I understand the PERMITS/FOOD SAFETY DETAILS stated above
 *
Required
SIGNAGE
Each Vendor’s business name must be clearly displayed. All prices must be clearly marked and displayed prominently. Prices should not be altered during the day unless through verbal negotiation with customers. 

Signage and vendor presentation is very important. All vendors should strive for an attractive public appearance. 
I hereby state that I understand the SIGNAGE DETAILS stated above
 *
Required
POLICY FOR RELIGIOUS ORGANIZATIONS
WindsorEats/WINDSOREATS SUNDAY FARMERS MARKET promotes and maintains a neutral space that is free from the expression of any religious or creed-based preferences. 

We will not allow religious/spiritually aligned organizations to promote any religion, theology, or spirituality. In keeping such a space, we ask that vendors refrain from displaying symbols of religions or spiritualities; from inviting patrons to a religious space; and, among other religious/spiritually aligned activities, spread teachings from religious authorities. 

We do permit religious/spiritually aligned organizations to promote secular services they may provide, or programs that do not have religious ties. 

In some circumstances, programs and services cannot be made to be religiously neutral. If organizations conclude that their services or programs cannot be religiously neutral, we ask that they refrain from providing and promoting such services. 

If an organization is unable to provide services or promote programs that are religiously neutral, WindsorEats/WINDSOREATS SUNDAY FARMERS MARKET cannot permit that organization to be a vendor at the Farmers Market. 

Kindly take the above into consideration in your application and in considering your organization’s participation of its programs and services at the WINDSOREATS SUNDAY FARMERS MARKET.
I hereby state that I understand the POLICY FOR RELIGIOUS ORGANIZATIONS stated above
 *
Required
PAYMENT POLICIES
ALL PAYMENTS WILL BE MADE DIGITALLY TO WINDSOREATS

NO VENDOR SHALL ATTEND MARKET UNLESS THEIR DATE(S) HAS BEEN PREPAID

APPROVED VENDOR APPLICATIONS CAN PAY ONLINE ONCE THEIR APPLICATION AND DATES ARE APPROVED BY WINDSOREATS.
I hereby state that I understand the PAYMENT POLICY stated above
 *
Required
2024 WINDSOREATS SUNDAY FARMERS’ MARKET VENDOR APPLICATION
First and Last Name *
Business/Company/Booth Name *
Cell Number *
Email *
Address *
City *
Postal Code *
Type of Vendor (Check all that apply) *
Required
Website
Facebook
Instagram
Tik Tok
Number of 10' x 10' Spaces Allocated
One (1) space allocated. Please contact WindsorEats directly if more than one (1) space is needed.
Hydro Requested (Please note: You must bring your own high quality 75' extension cord) *
Please list or describe products you expect to be selling over the 2024 Season. Provide as much detail as possible (this could influence your application).

If you are requesting hydro, please list what electronic equipment you hope to bring. If you know the Watts, please include. (1500 Watts Maximum load) Hydro

Users are required to bring their own high quality 75 ft. extension cord and outdoor power bar (if required). Maximum two (2) cords per vendor, when available.
 *
I hereby state that I have read, understand, and agree with all the details and policies listed in this application
 *
Required
COSTING
Please review the costing and availability of the WindsorEats Sunday Farmers Market.
Pricing
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2024 MARKET DATE SELECTION
 *
Required
2024 WINDSOREATS SUNDAY FARMERS MARKET Legal Disclaimer

The WINDSOREATS SUNDAY FARMERS MARKET & WindsorEats, their owners, staff and contract staff/volunteers will assume no responsibility for loss of product, sales, inclement weather closure, volume of patrons/customers, theft from vendor site or parked vehicles, towed vehicles, parking tickets, damage to Vendor equipment, theft of personal property, or loss of sales due to unforeseen early closure of market, closure of WINDSOREATS SUNDAY FARMERS MARKET due to COVID-19 restrictions, or any unforeseen circumstances and/or safety concerns. Vendors registered for WINDSOREATS SUNDAY FARMERS MARKET during a COVID-19 lockdown will receive a refund for missed days.
I hereby state that I understand the LEGAL DISCLAIMER stated above
 *
Required
NO REFUNDS
There are absolutely no Vendor refunds with the exception of COVID-19 Lockdowns.
I hereby state that I understand that there are NO REFUNDS as stated above
 *
Required
NO SMOKING
There is absolutely no smoking anywhere on the WindsorEats property or within 10ft of WindsorEats' property
I hereby state that I understand the NO SMOKING policy as stated above
 *
Required
PHOTOS & VIDEOS POLICY
Your vendor profile and photos/videos of your staff/helpers may be listed on WindsorEats.com, social media channels managed/operated by WindsorEats (Facebook, Instagram, etc.).

Details or pictures of your products may also be included.
I hereby state that I understand the PHOTOS & VIDEOS POLICY as stated above
 *
Required
WINDSOREATS RESERVES THE RIGHT TO ACCEPT OR REJECT ANY VENDOR APPLICATION. 

WINDSOREATS RESERVES THE RIGHT TO ASK VENDORS TO LEAVE THE PERMITTED MARKET SITE/WINDSOREATS PROPERTY FOR ANY REASON.
I hereby state that I understand EVERYTHING stated above
 *
Required
A copy of your responses will be emailed to the address you provided.
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