It is necessary to terminate a former student employee from the Student Employment level in SAP before the former student can be hired into a casual level (including TEPV) or staff position in SAP. Please note student employees cannot be terminated until their final student payment has processed, there are no exceptions.
ADVISORY NOTE:If your new hire is planning to continue working as a student employee until the last day of the semester and/or graduation their last paycheck will be the upcoming Friday. The SE level termination request cannot be processed until the payroll cycle for that week is complete.
See the example time line below:
- End date of Student Employment - Sunday 05/21/2023
- Final Student Employment paycheck release date - Friday 05/26/2023
- Earliest date to finalize SE Level termination Request - Thursday 05/25/2023
If the new start date for the employee begins immediately after the Student Employment position end date, you will NOT be able to process the your new hire request through Human Resources until the SE level termination request is completed. Please note, Human Resources can set the hire date, retroactive to the date processed.
