Community Rental Request 
 Due to staffing, indoor classroom community rentals are only available during office hours, Mon- Fri, 9AM to 5PM

Thank you for your interest in hosting your next event with us at the South Whidbey Community Center! Please complete this form with your requested event's info!

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Name *
Optional: organization name, business name, group name
Email *
Event Name & Brief Description  *
Will this be a recurring event? *
If "Yes, this will be a recurring event", please specify event frequency (ex. weekly, monthly) or list dates:
Requested Rental Date (Start)  *
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DD
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YYYY
Requested Rental Date (End) 
 *
NOTE: if this a recurring event, please select the final date of rental
MM
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DD
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YYYY
Rental Start Time (NOTE: please select the start time for when plan to first access the space (for set up, etc) *
Time
:
Rental End Time
(Please select the end time for when you plan to exit the space )
 *
Time
:
Requested Rental Space: *
Expected number of participants? *
Facility Rental Rates

Indoor rooms:

I Classification - Non-Profit Groups

Cost $15/hr  $40  for four hours  $75 full day

Includes organizations which might wish to use community center facilities for lectures, promotional activities, rallies, entertainment, college courses, or other activities for which public halls or commercial facilities generally are rented or owned.

Events with more that 20 expected attendees are subject to a minimum $25/day custodial fee

Il Classification – General

Cost: $25/hr $80  for four hours    $100 full day

Includes members of the public who would like to rent the facilities for, but not limited to, family gatherings, book club meetings, birthday parties, not for profit art shows and or play groups.

Events with more that 20 expected attendees are subject to a minimum $25/day custodial fee

II Classification - Commercial Enterprises

Cost $40/hr $120 four hours   $150 full day

This includes profit-making and business-related enterprises.

Events with more that 20 expected attendees are subject to a minimum $25/day custodial fee


Outdoor Spaces: TBD based on organization type and usage, please complete form with details and we will get back to you with prices


GYMS: 

I Classification - Non-Profit Groups

Cost $20/hr

Events with more that 20 expected attendees are subject to a minimum $25/day custodial fee

II Classification - Commercial Enterprises

Cost $50/hr

Events with more that 20 expected attendees are subject to a minimum $25/day custodial fee

Payment:

After your rental request is approved, you will receive an invoice to the email provided on this form from the South Whidbey School District. This email will include payment instructions. Cash or a check made out to "South Whidbey School District# 206" are accepted.

Cancellation Policy:

If you need to cancel, please let us know by email (info@southwhidbeycommunitycenter.org) within 72 hours of your rental date. If you cancel within 72 hours, you will not be charged. If you don't cancel within 72 hours or do not show for the booking, you will incur a fee of 50% of your rental cost.


Which best describes your group, organization, or business? *
Will you need additional tables, chairs, or canopies?

Classrooms have tables and seating for about 10 included. We have a limited number of additional chairs/tables/that can be provided if available. See below for pricing:

Prices:
White folding chair (max 60) - $1 each
White folding table (max 8)- $5
White round table (max 12) - $7
White 10 x 10 Canopy(max 4) - $25

 *
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Please add any notes, set up details, unique requests or any additional info pertaining to your request: 

Insurance Requirements:

Proof of insurance is required to secure your rental. The Community Center property is owned by South Whidbey School District.

The  Certificate of Insurance, naming South Whidbey School District as an additional insured, must be received at least 3 days prior to occupying the premises. Liability insurance with a minimum of $1,000,000 per occurrence is required.

Please email a copy of your COI (Certificate Of Insurance) to info@southwhidbeycommunitycenter.org

We know this is a barrier to some individuals who may wish to rent and we hope to find a solution, but there are currently NO exceptions to this requirement.  Some insurance carriers offer Event Liability Insurance, which can cover individuals and organizations who don't have general liability insurance.

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