SwingCouver 2022: Volunteer Application
Dec 28 2022-Jan 2 2023
Hilton Vancouver, WA

“Volunteers Making SwingCouver Awesome”

SwingCouver is a primarily “West Coast Swing Dance” three-to-five-day convention over New Years Eve. Approximately 400-500 dancers are expected to attend from all over the world including the United States, United Kingdom, Canada, France, Japan, and Germany to name a few.  SwingCouver will be offering social dance parties and NYE celebration, along with workshops, seminars, and shows, including social and choreographed dance competitions.

GOALS:
1. Welcome and facilitate a fun, safe, and memorable experience for all in attendance.
2. Provide easy & fast event registration and check-in upon arrival for attendees.
3. Protect and overlook the well-being of staff, competitors, attendees, and judges.
4. Greet and assist attendees with any questions or concerns they may have at the event.
5. Observe dancers for proper wristbands and tickets into and throughout the event.

SWINGCOUVER CREW
SwingCouver will be adopting a new and forward-thinking approach to the volunteering positions for 2022.  The focus of the “SwingCouver Crew” of volunteers is to create a team of people who love the dance community, want to protect the integrity of the event, and ensure a successful experience for everyone involved.  Through “out of the box” concepts of wristband monitoring, to a more positive experience throughout the volunteering experience, SwingCouver will thrive!

COMMITMENT & DEPENDABILITY
SwingCouver is committed to creating a safe and fun environment that volunteers are happy to be a part of.  Kyle & Sarah and the SwingCouver Team rely upon and must trust the dependability of the staff and volunteers to bring the event to life. It is crucial that these two elements continue to be the glue that keeps all of us functioning as one big loving dance family!

SwingCouver could not happen without all the help we get. That's you!

If you are interested in helping us make SwingCouver a great time, please fill out the form below. It should take about 15 minutes to fill out.  You should receive confirmation that your application was submitted in the email you enter below.  If you do not, please check your junk folder and then reach out with questions.  Please double check you have entered your email address correctly. You must be able to check this email and if you do not respond in a timely manner, your position may be replaced.

Please make sure you add swingcouver+volunteers@gmail.com to your contacts list (or safe sender list) so that messages are not sent to your spam folder. All communication leading up to the event will be done via email and if we do not hear back from you, your position may be replaced.  If you don't hear from us within three days of reaching out and you don't see any messages in your spam folder, please send us an email!

Thanks!
SwingCouver Volunteer Lead
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Email *
Basic Info About You
First Name *
Last Name *
What are your preferred pronouns? *
Phone number where you can be reached (no dashes or parenthesis) *
Please double check you have entered it correctly.
Can you receive texts at this number? *
Are you wishing to volunteer or are you seeking to trade work hours for an event pass?
Clear selection
How many hours would you like to volunteer? *
We are offering $15-$20 per hour volunteered depending on placement. We will not reimburse you beyond the price of your passes, intensives, or other add-ons (non-competition fees). If you miss your volunteer shift for any reason, you may not be reimbursed for the time missed.
If you selected "I'll do whatever you need!" in the question above, what is your minimum and maximum amount of hours? (Ex: 3-15 hours)
What date and time do you arrive at the venue and are ready to begin working? *
What date and time do you leave the venue and must stop working? *
Please indicate when you would LEAST prefer to work: *
Please indicate when you would MOST prefer to work: *
Please indicate when you ABSOLUTELY CANNOT work (i.e. due to plane travel, transportation availability, competitions, etc): *
Will you be staying at the event venue? *
A Bit More About You
Have you volunteered for a dance weekend before? *
What volunteer experience do you have? *
Please include what events you have worked for and what you did for them.
Please write a little bit about why you would be a good fit for SwingCouver. *
Things like experience, availability, preference, and general humor are appreciated here.
What is your interest level in helping with the following? *
I love doing this and I'm good at it!
I enjoy doing this but I'm not that good at it.
I would do this willingly.
I would do this only if need be.
No way!
Sweeping, mopping, general cleaning, keeping tabs on supplies and restocking
Lifting heavy things or manipulating awkward or difficult objects
Registering people and answering questions about the event
Organizing stacks or piles and doing odd jobs at the last minute
Helping with technical things (lights, sound, building etc)
Problem solving and helping people get their needs taken care of
Media activities such as photography and videography?
Are there additional skill sets you have that were not mentioned on this form?
Select all that are true about you. *
Required
Do you intend to compete at this event?  If so, please list the competitions you intend to enter and would be unavailable during. *
Do you intend to perform at this event?  If so, please indicate which performances you intend to participate with. *
Do you intend to purchase and participate in Intensives?  If so, please indicate which you intend to participate with. *
Do you have any restrictions (physical or emotional) that we should know about?
You may be asked to download or use specific apps for communication on your smart devices (if you have one).  Please communicate if you do not or choose not to download these so that we may coordinate alternative forms of communication. *
I understand that I must purchase my passes, intensives, and any other add-ons first on my own and will be reimbursed after the event concludes.  If I have any issues prepaying, I will communicate with the Volunteer Lead and work a plan out with them prior to the weekend. *
I understand that there will be a mandatory Volunteers meeting I must attend either virtually before the event or on Friday of the event either via in person (preferred) or via virtually (coordinated).  At this meeting you will get to talk with the Event Directors as they give their thanks and opening notes to you all.  Exact time for this meeting is currently TBD, but will be emailed ASAP. *
I have read and agree to abide by SwingCouver's Code of Conduct.   *
I have read and agree to abide by SwingCouver's Health Policy at https://swingcouver.com/health/ .   *
I have read and agree to abide by SwingCouver's Ticket Insurance Policy.   *
Please write any comments or questions you have here.
A copy of your responses will be emailed to the address you provided.
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