The Secretary shall keep records of the organization, take and record minutes, by laws, rules, and any other necessary documents, and brings them to the meeting, shall keep the minutes of all general meetings and all meetings of the Executive Board; prepare correspondence and perform all other duties assigned; maintain master documents;  help recruit committee chairpersons for all vacant standing committees of the board; keep the calendar of events for P&F, to read all communications, to answer all correspondences, to maintain a log of members present at the meetings, and to record the minutes at the meetings; create event meeting notices, book meeting place if necessary, and order any refreshments if needed.  In the absence of the President and the Vice-President, the duties of these officers devolve upon the Secretary.