ILLFEST 2024 CRAFT VENDOR APPLICATION
Welcome to the official CRAFT MARKET Vendor application for ILLfest Music and Art Festival 2024. For detailed information about the festival, please see: https://www.illfest.com/

2024 is just around the corner! VENDORS - get ready for another ILLFEST that will be taking place on MARCH 9th + 10th at the THE CONCOURSE PROJECT, 8509 Burleson Rd, Austin, TX, 78719. In collaboration with Disco Donnie, ILLfest will transform the venue into a world of BASS, LIGHTS, and STREET ART. Featuring ELECTRONIC & LIVE MUSIC ARTISTS, MIND-BLOWING INSTALLATIONS created by INTERNATIONALLY RENOWNED MURALISTS. 

CRAFT VENDOR APPLICATION INFORMATION, FEES + DEADLINES: 

Please fill out the application below in its entirety to be considered for ILLfest 2024. All vendors must be present and selling FOR ALL HOURS ON BOTH DAYS of the festival. Unfortunately, partial participation cannot be accommodated.

- Application Deadline: Rolling acceptances now until February 10th, 2024
- Acceptances // Waitlist // Denied: Initial craft line up to be announced internally by February 10th, 2024.
- Deposits Due Deadline: TBD based on acceptances

Completing the below does not guarantee acceptance. If you are accepted, you will be notified ASAP and provided further instructions to secure your spot.

APPLICATION INFORMATION, FEES + DEADLINES:

Please fill out the application below in its entirety. All vendors must be present and selling for all hours on both days of the festival. Unfortunately, partial participation cannot be accommodated.

- Application Deadline: Now until February 10th, 2024
- Acceptances // Waitlist // Denied: Initial food line up to be announced internally by February 10th, 2024.
- Deposits Due Deadline: TBD based on acceptances

Completing the below does not guarantee acceptance. If you are accepted, you will be notified and provided further instructions.

Are you an ARTIST/ CRAFTER or VENDOR?

ARTIST /CRAFTER:  (you hand make the items you are selling)

The fee(s) for an artist / crafter:

-  $500 for a 10x10 booth (10’ frontage)
-  $1000 for a 10x20 booth (20’ frontage)
-  $1200 for a 20x20 booth (20' frontage)

VENDORS: (you import or purchase the items for re-sale)

The fee(s) for a craft vendor:

-  $800 for a 10x10 booth (10’ frontage)
-  $1600 for a 10x20 booth (20’ frontage)
-  $2300 for a 20x20 corner booth (20' frontage)

Upon acceptance, you will be required to pay a 50% non-refundable deposit towards your booth(s) fee to secure space within 2 weeks of acceptance. The remaining balance will be due 2 weeks prior to the event. Craft and non-F&B vendors are welcome to use whatever point of sale (POS) method they prefer. POS systems will not be provided by ILLfest.

The craft vendor fees will include payment for vending space for the duration of the festival, for tent, tent walls, standard power and 3 wristbands per day per 10’ of frontage. The prices listed below include your participation for BOTH event days.

Selected applicants will be contacted with all relevant information beginning January 20th until the spots are full!

If you have any questions, please feel free to email our team at vendors@illfest.com.

DECLINES:

What if you're not accepted? It's nothing personal. Sometimes it's just a matter of product overlap, history with the festival, etc. We aspire to send official "sorry we're unable to accept you this year" emails but it's not always possible. If you're getting anxious, contact us.

REFERENCE: VENDOR POLICIES

• HOURS OF OPERATION: All vendors are required to abide by official load-in and load-out times and are required to be fully operational for the entirety of the show. Failure to do so will result in your inability to participate in future ILLfest events.

• CONTRACT / AGREEMENT: All crafters/vendors will be required to sign a contractual agreement. Instructions for payment included in "Exhibit A" of Agreement/Contract. If you see any issue in being able to pay this deposit/amount on time, contact Becky today to discuss at time of acceptance. We're all "festival" family and we will do our best to work with you.

 • PROOF OF INSURANCE: All vendors will be required to have a $1,000,000/$2,000,000 General Liability Insurance Policy and must provide proof of insurance in the form of a COI with Illevated Sounds, LLC listed as an additional insured. Instructions to be included in your agreement.

• SALES TAX: You are responsible for paying any applicable federal, local, or state taxes on sales collected at ILLfest.

• SUSTAINABILITY: ILLfest is in the process of defining its event sustainability policies, which may impact the type of utensils or plating that you present with your food or the way in which you separate your waste. We will update you with any relevant information as soon as it is defined.

• POWER: Vendors will need to verify and advance their electrical needs if a generator or anything more than a non-standard outlet/power is required. ILLfest can provide the generator and you will be responsible for covering the costs (we will let you know the costs prior).
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Email
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Contact First Name
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Contact Last Name
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Mail Address (Street) *
Address (City)
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Address (State)
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Address (Zip Code)
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Contact Email Address
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Contact Phone Number
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LEGAL BUSINESS NAME: In the space provided below, please indicate your legal business name (i.e. Bob's Burgers, LLC) -- this is the name under which you pay taxes, pay bills or receive payments.  If you are a sole proprietor this may be your name. *
DBA NAME (DOING BUSINESS AS):  Please indicate the name of your business exactly as you would like it to appear in print or online (i.e. Bob's Best Burgers) -- Your business's name (your DBA or the title that your customers know you by) *
Are you interested in being an Artist/Crafter (you handmake the items) or Vendor (you import or purchase the items)?: *
Please share any relevant links that could help us learn more about your business, including website, Etsy, Instagram, and/or Facebook page. *
Briefly list what inventory and/or services you want to sell. Examples include, but are not limited to: Tapestries, Clothing, Body Painting, Crystals, Jewelry, Glass Pieces, etc. You don't need to differentiate between items of the same kind. For example, list "women's skirts $50-$100", NOT "women's short skirt $50," "women's long skirt $75", "women's wraparound skirt $100". If you are accepted, you may only sell items that we have approved for sale, based on your list. *
Photos: You will not be considered until you have shared at least 2 (and no more than 4) photos with us. Please send at least 1 photo of your booth setup and 1 photo of your products to vendors@illfest.com. Please title your email: "your business name" Booth Photo. Each photo should be 2mb or smaller. *
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Will you require access to any of the following?
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What size booth space would you be interested in?
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Do you have liability insurance and will you be able to provide a Certificate of Insurance (COI) with ILLfest cited as an additional insured?
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Have you vended at ILLfest or ILLectric River previously? Check all that apply.*
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(Optional) ILLfest References:*
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ILLfest Vendor Code of Ethics
ILLfest Vendor Code of Ethics
1. All Vendors will treat other Vendors, staff and guests with respect. If a problem arises, resolution should be deferred to security, staffing Leads or Festival Leadership.

2. Vendors will make every effort to fulfill their contract responsibilities. Items include, but not limited to: opening on time and being set-up with pre-approved inventory ready for sale, in addition to any other items included within the official Vendor Agreement that will be signed prior to ILLfest.

3. Vendors will be professional when engaging with all ILLfest attendees. List includes, but not limited to: ILLfest guests, Media, Press, Artists, Operations, Volunteers, Security and Performers. Be mindful of those around you!

4. No Vendor shall use for their own advantage any property or money belonging to the Festival. Failure to do so will result in dismissal from the Festival.

5. Vendors are to respect and not abuse their credentials. Vendors will respect Security enforcing credential checks and will not enter zones outside of their credentials. Failure to do so will result in dismissal from the festival.
ILLfest Safety Statement
ILLfest has a zero-tolerance policy for sexual assault and harassment of any kind. This includes, but is not limited to: non-consensual photography or recording, repeated disruption of festival events, unwelcome attention or physical contact, intimidation, bathroom policing, stalking, physical assault or battery, and rape.  ILLfest does not tolerate offensive language used as a method of violence directed at any individual due to, but not limited to: their sexual orientation, race, religion, appearance or physical attributes, disability, citizenship or nationality, gender, gender identity, gender presentation, or age. ILLfest will take immediate action against those creating an unsafe space for attendees. If you see someone grab, touch, or talk to someone inappropriately, find an ILLfest staffing lead or security team member and report it.
By signing my name below, I accept the ILLfest Vendor Code of Ethics and the ILLfest Safety Statement: *
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