Banquet Hall Rental Agreement/Contract
THIS IS A CONTRACT - READ THOROUGHLY BEFORE SIGNING
Parkside Activities Center  525 13th Street - Wellman IA 319.646.2154 
Website: www.cityofwellman.com  email: utilityclerk@cityofwellman.com
MAIL CHECKS TO: City of Wellman - PO Box 129 - Wellman IA 52356
GENERAL TERMS AND CONDITIONS:
1. Insurance: Renters must provide a "Proof of insurance" certificate that specifically covers the event, names, the City as additionally insured (up to $1 million) and includes alcohol/liquor liability if alcohol/liquor is going to be present during the rental. The certificate form is due 7 days prior to the event.
2. Alcohol Regulations: Alcohol may be consumed without a license when there is NO MONETARY EXCHANGE  for the beverage. If alcohol beverages are offered free, the renters will:
- NOT SERVE OR ALLOW OTHERS TO SERVE ALCOHOL TO MINORS.
-NOT SERVE ANYONE OBVIOUSLY INTOXICATED
-NOT ALLOW ANY GUESTS TO TAKE ALCOHOL OUTSIDE THE BANQUET HALL (ONLY ALLOWED ON PATIO)
- If alcohol is offered for a monetary exchange, it is the sole responsibility of the renter to obtain any necessary and appropriate alcohol/liquor licenses from the State of Iowa Alcoholic Beverages Division. The contact number is  ( 866-469-2223) 
-Alcohol permits must be prominently displayed during the event. 
3. Alcohol damage deposit: An alcohol Liability deposit of $700 is due when the full and final amount of fees is paid. The Alcohol Liability Deposit will be required if any alcohol is being served at the event and will replace the damage deposit. The deposit will be held until after the post event inspection is completed. The inspection will determine if a refund will be granted. If there is damage or extra cleaning needed and it were to exceed the deposit amount the applicant will be held responsible and damage costs will be billed to applicant. 
4. Non Alcohol damage deposit: A damage deposit of $300 is due when the full and final amount of fees is paid. The damage deposit will be held after the post event inspection is completed. The inspection will determine if a refund will be granted. If there is damage or extra cleaning needed and it were to exceed the deposit amount the applicant will be held responsible and damage costs will be billed to applicant.    
5. Liability: Renter agrees to defend, indemnify, and hold harmless the City of Wellman, Wellman/Washington YMCA, and Sunrise Child Care from any and all liability for injury to persons or damage to property occurring during, or arising out of, occupancy and use of the building,  and use of the grounds by renter or any guests of renter.
6. Reserving: To book the Banquet hall, a $300 reservation deposit is due at time of making the reservation. **The deposit is required to hold the facility and will be credited towards your total reservation fee.
7. Cancelations: There will be a $100 fee for cancelations made 60 days or more prior to the event. Forfeiture of the full reservation deposit will be made for cancellations made fewer than 60 days prior to the event. 
8. Payment of fees: Payments of fees are due in full thirty (30) days prior to the event. Banquet hall use will not be allowed without full payment. Checks should made out to City of Wellman. $25 fee will be charged for all returned checks.
9. Walk through: It is required that an appointment be made to schedule a walk through and clarification of any of the above guidelines, 3-5 days prior to the rental date. This walk through must include the designated responsible person for the rental and a city employee. The building staff person and the designated responsible person will will also conduct an inspection post event to determine if there is any damage or if there is additional cleaning above the normal needed. The post event inspection will determine how much of the deposit will be returned to renter. 
10. Attendant: There will be a building staff person available at all times during your rental.
11. Decorating: No tape, nails tacks or anything that can potentially cause damage is permitted on the walls or floors.
12. Supervision: Children must be supervised by a responsible adult at all times.
13. Rite of refusal: The City reserves the right to refuse to rent the building to any group or individual.
14. Candles: No open flames are permitted anywhere in Parkside Activities Center.
15. Smoking: Smoking is not permitted anywhere at Parkside Activities Center.
16. Pets: Pets of any kind are not permitted in the building. Official service dogs are the only animals allowed in the facility.
I acknowledge and agree to all the terms in this Rental agreement/contract. I further agree that I am at least eighteen (18) years of age and that I will be personally financially responsible for any damage to the facility itself or the contents of such. 
Parkside banquet hall items that are available with the rental:
45 - 60" round tables
10 - 30" x 96" tables
340 - Chairs 
Dance Floor (670 Sq. Feet)
Wi-Fi (upon request)
Power point projector
Lectern
Wireless Microphone
Integrated Sound System
Outdoor Patio - Located outside north doors of banquet hall
Kitchen:
2 -Ovens/Stoves
1 - Commercial Refrigerator
1 - Commercial Dishwasher
338 - Coffee Cups 
328 - Large Drinking glasses
serving trays
Misc. serving baskets
Large mixing bowls
Bus Carts
1 - Microwave 
1 - Commercial upright Freezer
2 - Large coffee pot (100 cups)
8 - coffee carafes
Salt & pepper Shakers
Misc. Cooking Utensils
Table Bus Tubs
19 - Water pitchers
320 - Complete place settings ( Includes: Dinner plate, salad plate, soup bowl, cup & saucer, and silverware.

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Applicants Name and signature agreeing to the above terms.  *
Mailing address *
Phone Number *
Desired rental date *
If decorating prior to event -  Specify time needed.
*Decorating must be done during operating hours of the YMCA.
 *
Reception -  Maximum - 10hrs/day of event - must end the event, bus dishes to the kitchen, remove all personal items, bag trash and place it in the dumpster, and exit the building no later than 12:30am. Decorating can be done before the event at no extra charge, during the normal operating hours of the YMCA.
Reception Rental Includes: 
- Building staff to be present at all times.
-Cleaning Crew following the event.
- A Kitchen is available for renter's use. (see list of building rental items) If catering is needed it is the renter's responsibility for ordering, payment, and coordination the delivery times with their caterer. The city does not sponsor any catering companies. 
- Dance Floor
- Tables and Chairs (see list of building rental items)
- Wi-Fi (available upon request)
- Outdoor patio
- Power Point Projector - Screen - Lectern - wireless microphone - integrated sound system
- Men's and Women's Bathrooms
Maximum seating capacity is 320
 *
Misc. Rental Includes:
- Building staff to be present at all times.
- A Kitchen is available for renter's use. (see list of building rental items) If catering is needed it is the renter's responsibility for ordering, payment, and coordination the delivery times with their caterer. The city does not sponsor any catering companies. 
- Dance Floor
- Tables and Chairs (see list of building rental items)
- Wi-Fi (available upon request)
- Outdoor patio
- Power Point Projector - Screen - Lectern - wireless microphone - integrated sound system
- Men's and Women's Bathrooms
The Renter will be responsible for the set-up, take down and cleaning after the event. The tables and chairs will need to be cleaned and stored in appropriate storage room. All dishes need to be cleaned and replaced in appropriate cabinets and dishwasher emptied. Kitchen counter tops, refrigerator, freezer, stove and ovens wiped clean. Garbage placed in outside dumpster and garbage cans relined. Kitchen and dance floor swept and mopped and banquet hall carpet vacuumed. Patio area cleaned off as necessary. If kitchen towels were used, put dirty ones in bucket under the sin. 
**Renters can choose the cleaning option if they do not want to be responsible for all of the cleaning after event. *
Deposits *
Payment info - If paying with a credit card, include below 16 digit number and expiration date. 
Make checks payable to City of Wellman and mail to PO box 129 Wellman IA 52356
 *
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