Project Management

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Project Management

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1. Which task should an effective project manager should focus on the most?

a. Important & urgent task

b. Important & not urgent task

c. Not important & urgent task

d. Not important & not urgent task

e. All a. to d.

Clear selection

2. What is the most important action for project presentation?

a. Make it simple: use as little text as possible

b. Understand your audience

c. Have concrete structure: Intro, body, conclusion

d. Start strong

e. Show your passion

Clear selection

3. What are the 5 phases of the Project Life Cycle?

a. Analysis, Implementation, Change, Improvement, Recap

b. External observation, Internal analysis, Gap analysis, Planning, Closure

c. Ideation, Risk assessment, Improvement, Reflection, Prioritization

d. Initiation, Planning, Execution, Monitoring, Closure

e. Goal setting, Resource allocation, Evaluation, Risk & mitigation, Action

Clear selection

4. What is the first important step to empower leadership as a project manager?

a. Promote creativity

b. Building personal credibility

c. Building relationships among stakeholders

d. Provide vision

e. Coach team member

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5. Which action is the least important to prevent timeline delays?

a. Set realistic goals and periods

b. Make the timeline simple and use dependent tasks as much as possible

c. Identify the responsible team or person for each task

d. Keep tracking the timeline regularly

e. Get your stakeholders to review and give feedback during timeline setup

Clear selection

6. What is the Critical Thinking habit that a project manager should have?

a. Identify weakness of stakeholders

b. Maintain objection of changes

c. Propose initiatives

d. Determine the validity of project progress

e. None of the above

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7. What is the first step for conflict resolution?

a. Separate persons from problems

b. Identify common goals

c. Actively listen

d. Analyze the conflict

e. Be creative

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8. What are the two elements of risk matrix

a. Impact & Uncertainty

b. Impact & Probability

c. Consequence & Complexity

d. Consequence & Volatility

e. Complexity & Likelihood

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9. What is Milestone?

a. Significant point or moment during the project

b. Starting point of the project

c. Ending point of the project

d. Speed of the project

e. A very long timeline

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10. What is IRR?

a. Indirect Return Rate

b. Internal Risk Rate

c. Internal Rate of Return

d. Ideal Rate of Return

e. Intentional Risk Rate

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11. Which is not the type of feasibility study

a. Approval Feasibility

b. Technical Feasibility

c. Legal Feasibility

d. Financial Feasibility

e. Operational Feasibility

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12. What is Hurdle rate?

a. Rate equivalent to the weighted average cost of capital

b. Rate of the task done by unit of time

c. Minimum rate of return on a project required by investor

d. Minimum rate of critical tasks by unit of time

e. Interest rate used in the project

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13. Which one is not a step to create an effective project timeline?

a. Break each work package into tasks

b. Determine project dependencies

c. Identify resource availability

d. Determine total time needed for each task

e. Identify all milestones and add them in the timeline

Clear selection

14. What is a Gantt Chart?

a. Chart used to compare and contrast distinct categories of data

b. Chart showing a circle divided into sectors that each represent a proportion of the whole

c. Chart showing critical tasks against responsible persons

d. Chart used to describe relationship among stakeholders

e. Chart showing activities displayed against time

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15. Which one is not a sign of poor communication?

a. One-way communication

b. Getting personal

c. Give constructive feedback

d. Disregarding feelings

e. Sarcasm

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16. What is WBS?

a. Wim Bledon Step

b. Work Breakdown Structure

c. Weighted Benefit Standard

d. Work Blank Step

e. Wall Breaking Session

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17. Which one is not a habit that an effective project manager should have?

a. Be considerate

b. Be perfectionism

c. Understand your goal

d. Avoid multitasking

e. Look for the bottlenecks

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18. 5 Ds of Productivity is a very useful tool for project management. Which one is not 5 Ds of Productivity?

a. Delete

b. Defer

c. Delegate

d. Diminish

e. Defend

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19. What is the first step for getting alignment on an issue?

a. Invite everyone to a meeting

b. Explore how everyone feeling

c. Identify who are the decision makers

d. Seek for the common goals

e. Identify risks of the alignment

Clear selection

20. In a situation where you need to convince someone, what action should you avoid?

a. Know the other side’s arguments

b. Use Indirect message to smoothen conversation

c. Come prepared

d. Actively listen

e. Find ways to stay connected

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21. In a situation where the project has more than one company involved, what should project manager avoid?

a. Set up one project co. for each company.

b. Set up regular meeting for each level of working

c. Set up line of decision making

d. Set up freely communicative practice across companies

e. Set up team roster

Clear selection

22. When there is a serious delay in the timeline of the project, which has two or more separate teams working together, what should you do?

a. Get your stakeholders to review and give feedback on the timeline

b. Set all key milestones together with each team committed in front of others.

c. Make the timeline simpler and use dependent tasks as much as possible

d. Review resource availability and determine total time needed for each task

e. None of the above

Clear selection

23. When the project timeline is immediately shortened, what should you do first?

a. Reprioritize objectives and revise quality expectations of each task

b. Seek for the common goals and explore how everyone feeling

c. Determine total time needed for each task

d. Make the timeline simpler and use dependent tasks as much as possible

e. Identify risks related to the shortened timeline

Clear selection

24. When you find the project meeting inefficient, what should you do?

a. Promote critical thinking habit to be the first priority of the meeting

b. Try to make every decision as quick as possible to save time

c. Always get majority vote for every decision to save time for discussion

d. Try to squeeze as many topic as possible in one meeting

e. Always have meeting goals up front and tasks with responsible persons at the end

Clear selection

25. When you follow up with a topic and find that there is the information difference among the project team members, what should you do first to solve this problem?

a. Review all of the project communication flows

b. Use the information from the last team member you spoke with

c. Identify risks related to the information difference

d. Set up a meeting to optimize the communication flow of these team members

e. Ask related team member to communicate more frequently

Clear selection

26. When you find a team member who is non-flexible and put his/her own task first regardless of other’s tasks, What should you do?

a. Seek for the common goals and explore how everyone feeling about the team member

b. Have lunch with the team member to get to know personal stories

c. Order the team member to care more about other’s tasks and use 20% flexible for every lead time of the team member’s tasks

d. Show and explain all project dependent tasks to the team member

e. Show and guide the team member to understand the team goals, cohesion, and impact linked between team members

Clear selection

27. When you find a lot of complaint behind someone's back, What should you do to solve this problem?

a. Order team member to stop complaint behind someone's back, and encourage them to talk to you instead

b. Show and foster the constructive feedback giving culture

c. Investigate to find very first team member to start this complaint and punish him/her

d. Identify the reasonable complaints and discuss these complaints with related team members directly

e. Order all team member to ignore these complaints and spend time more efficiently

Clear selection

28. When you find more than one team member doing the same or overlap tasks, what should you do?

a. Review all of the project roles and responsibilities

b. Choose one person to be responsible for these same or overlap tasks

c. Identify risks related to these same or overlap tasks

d. Set up a meeting to optimize the roles and responsibilities of these team members

e. Ask related team member to communicate more frequently

Clear selection

29. When there is a surprisingly change of team member during the project, what should you focus on the most?

a. Monitor the old and new members closely until the job transfer is completed

b. Assign one of the existing team member to guide new member

c. Make sure the new member understand the team goals

d. Get the new team member to embrace team culture

e. Introduce new team member to all stake holders

Clear selection

30. When you find that the team members are facing extreme work overload, what should not you do?

a. Help each team member prioritize tasks

b. Encourage team members to be patient

c. Review responsibilities and try to delegate the team tasks to other teams

d. Seek new team member to support the team

e. Work to extend some milestones

Clear selection

31. When there are multiple layers of different company approvals, what should you focus on the most to optimize the workload of team members?

a. Try to avoid the same or close to date of each approval meeting

b. Seek new co-approval process

c. Assign each company to develop its own approval deck in advance

d. Ask for more team member to support this project

e. Identify the overlap approval topics and use the same sets of analysis as much as possible for different company

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