• Maintains all official records of the chapter, including chapter charter, bylaws, minutes of
Board meetings, business meetings and committee meetings.
• Provides the Merit Points/Scholarship Director and the Immediate Past President with a
copy of each meeting attendance sheet within one week of the meeting, in collaboration
with the Program Director(s).
• Provides the Board of Directors, committee chairpersons, and chapter members with
minutes of meetings at least 7 days prior to the next regularly scheduled meeting.
• Facilitates an open communication network by: Forwarding copies of all correspondence
to the chapter president or other designated person, and providing the Communication
Director copies of the minutes to post on the web site.
• Maintains correspondence with the National Office, as directed by the chapter president.
• Coordinates with the Education/Program Director to send a letter of thanks to each
program speaker and/or sponsor as appropriate unless done by the Education/Program
Director.
• Maintains a current contact list of the Board including names, phone numbers, and email
addresses and provides to Board members.
• Maintains and updates annually the chapter activities calendar of events and provides to
Communications Director to post on website.
• Maintains and updates the schematic board structure for website.
• Retrieves biographical information and headshots from all board members and relays to
Communications Director to post on website.
• Obtains business cards for board members as directed by President.