St. John's Facilities Use Request Form
If you would like to use/rent St. John's facilities for your event, please complete the following form in its entirety. Once the request is received and reviewed you will be contacted about its approval or denial. If approved you will receive an estimated cost of your rental/use. For any questions about rentals, please contact Amanda Morrison at amorrison@sjcharlotte.org 
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Email *
Name(s) of contact person: *
Phone Number: *
Address of Organization/Group hosting the event: *
What organization or group is hosting this event? *
Have you held an event at St. John's before? *
Name of event. *
Event Description: Please give a brief description of your event. i.e. What will happen at it and it's purpose? *
Requirements/Set-up Needs
All setup needs must be provided no later than 7 days prior to the event. Set-up requirements not received by then cannot be guaranteed. *
Will you need Audio/Visual equipment?

*Audio/Visual is only available for events in Broach Hall and the Sanctuary.
 *
Will you be selling tickets for this event? *
Are you a Residential Partner, Ministry Partner, or Member of St. John's?
* SJBC Church Members - only administrative and after hours custodial fees apply - no room rental costs.
**Defined by Ministry Panel relationships with SJBC - pay 50% of hourly rental fee schedule.
 *
Please provide the date of your event.

***If this is a recurring event please provide all the dates you are requesting to use the facility. *
What time will you need access to the building for setup? 
Entry prior to this time cannot be guaranteed. Earlier arrival must be communicated at least 1 week prior to your event. 
If you access the space prior to the time written here you will be billed for the additional time.
 *
What time does your event start and end? *
What time will you depart the building? *
How many people do you expect to attend your event?
*If you are not sure please give us an estimate. *
By marking "Yes" you understand that events held after normal business hours will require a custodial fee.
**Custodial fees are due at least 1 week after the event.
 *
Event Space Requirements: If you know which location/locations you will need for your event please indicate them below. If you are unsure, please mark "undetermined", you will then need to set up a time to view the event spaces available to best determine the location you need.

***1-hour minimum rental each with hourly room rental cost capped at 4 times the rate for a full day of use. Hourly rate includes room access before and after the event. Multiple room rentals for the same event receive a $25 discount on the additional rooms. Audio/visual equipment is available for use, but onsite staff support is NOT available during the event. Wedding fees are covered by a separate detailed policy.***
 *
Required
If you indicated you need classrooms, please put the number of rooms you will need below. 
Or put N/A if you do not need classrooms.
 *
By marking "Yes," you agree that filling out this form is only a request. This does not represent an agreement nor confirmation for you to use St. John's facilities for your event. *
A copy of your responses will be emailed to the address you provided.
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