The Board shall provide an opportunity for those present at any regular public meeting of the Board to ask questions of the Board in a session called Question Period. This will occur in accordance with the following procedures:

• Questions must be submitted to the Board Recording Secretary two hours prior to the Call to Order the day of the Board meeting.
• Questions concerning issues of a confidential nature will not be entertained. The Board Chair will determine what is/is not confidential.
• The Board Chair will determine the appropriateness of the question and will not permit derogatory comments or remarks of a personal nature.
• Complaints about Division staff are to be directed to the appropriate supervisor or administrator.
• To maintain order and organization at Board meetings, the Board will address only those questions that have been submitted in writing on the form provided or electronic form with the name and phone number. Time for question period will be limited to a maximum of fifteen (15) minutes at each Board meeting.
• Approved questions will be read by the Board Chair or designate during question period.
• Questions which cannot be dealt with directly at a meeting will be referred and a response given to the individual submitting the question, either by phone or in writing, within two (2) weeks of the Board meeting.”