Darlington Wool Fair  2022 Terms and Conditions to Trade

Thank you for applying to trade at Darlington Wool Fair, we look forward to welcoming you to trade. Stallholders are advised to carefully read the following terms and conditions of stall hire prior to completing their application. They should also retain a copy of the terms and conditions for their future reference and guidance.  

Completion of an Application Form does not guarantee attendance at the event.
All bookings are accepted on the understanding that stallholders operate solely at their own risk. All traders are responsible for complying with all relevant trading legislation, compliance and CE certification associated with their brand and products.

OPENING HOURS:
Friday 10th June 2022 - 10am - 4pm
Saturday 11th June 2022 - 10am - 4pm
Sunday 12th June 2022 - 11am - 4pm

BOOKING
Applications will be notified of acceptance upon application being submitted and accepted.
In order to ensure a balance of goods on offer the organisers reserve the right to limit the number of stalls selling each type of goods, so please ensure that you describe your proposed wares fully and fairly.

We cannot guarantee that regular traders will be designated their usual stalls. Please note: stallholders are NOT permitted to privately re-sell their stall pitch. Any change in stallholder details needs the prior written consent of Darlington Borough Council.                                                                                                                                                                                        
When your booking has been confirmed you will be sent an acceptance email and information relating to the set-up and de-rigging schedules.

HEALTH AND SAFETY:
You are required to ensure that you have all the appropriate certification for inspection during the event.  Health and Safety Regulations apply in respect of stall usage and you are responsible for safe conduct of your business and anyone connected with it.  Health and Safety checks will be conducted throughout the day.  If there is a serious concern that cannot be immediately resolved, you will need to discontinue trading in order to resolve the issue. Exhibitors must understand and comply with all current Health and Safety regulations, particularly with respect to equipment and public safety.


INSURANCE:
All stallholders must hold Public and Products Liability Insurance to the value of £5,000,000. Copies of insurance certificates should be submitted in advance of the event to towncentreteam@darlington.gov.uk and should be clearly displayed on the stall for the duration of the event.
The organiser does not and will not accept responsibility for any exhibitor loss, damage or financial loss as a result of the abandonment or cancellation of the event due to severe weather conditions or other factors beyond our control.

PAYMENT SCHEDULE:
The fee payment will be required no later than 4 weeks before the event.
An online payment link will be sent to you

Darlington Borough Council, does not accept responsibility for any exhibitor loss or financial loss due to the abandonment or cancellation of the event due to severe weather conditions or other factors beyond our control. If the event is cancelled due to severe weather alternative trading dates will be offered.

ELECTRICAL EQUIPMENT:
NO electric is provided

TRADING STANDARDS
We are working with colleagues in Darlington Council to ensure that all traders comply with relevant legislation, CE certification and trading standards. If you are unsure if any of your goods do not comply or you have any questions please contact us before coming to the event – a question is better than a prosecution.
Please refer to the below link for further trading standards and compliance details.
https://www.businesscompanion.info/ 

SALE OF ALCOHOL
**NOT APPLICABLE at this event.

BANNED PRODUCTS
The following are strictly PROHIBITED on the Darlington Borough Council site:
• Selling and displaying of flags
• Selling and displaying of toy guns
• Selling or displaying of pornographic materials
• Selling and displaying of counterfeit goods
• Selling silly string or air horns
• Selling of explosives or fireworks
• Selling of anything that can be used as a weapon
• Laser pens

STALLS AND EQUIPMENT

If using and erecting your own gazebo, this must be festival standard, constructed and adequately anchored down. A suitable risk assessment to cover the erection, dismantling, use and anchoring of the marquee/gazebo/stall/tent should be compiled together with assessments of fire risk and means of escape in case of fire or hazard.
These documents should be available from the supplier and made available to all members of the organisers team for reference. The person carrying out the erection should follow the manufacturers’ advice, guidelines and recommendations for the anchoring of the marquee/gazebo. All anchor points and ropes should be in good condition and fit for purpose and be regularly checked by a competent person while the structure is erected; if the weather changes/deteriorates the number of checks should be increased. The amount of ballast required should be obtained from the manufacturer and positioned and fixed in accordance with their instructions.

Stalls must be manned at all times during the event. All traders must ensure the safety of everyone who is associated with their stand and those persons who may be affected by the activities carried out therein.

POWER
There will generally be NO power provided.

WASTE AND RECYCLING
All traders will be expected to manage and dispose of their waste responsibly.  

DAMAGES AND LIABILITIES
Any damage caused by any stallholder, their employees, agents or any other person under their direction to the venue or its fixtures and fittings shall be immediately made at the stallholder’s expense.

All stallholders shall indemnify Darlington Borough Council against all liabilities, actions, costs, claims and compensation for injury, loss or damage to any person or property arising as a result of their trading at their event or any act, omission or negligence done or omitted by the stallholder, their employees, agents or any other person under their direction.

LOCATION
All pitches are pedestrianized and close to major retail outlets and shopping centres.  They will be allocated as we see fit to offer the best experience to our customers. Darlington Borough Council carefully plan the layout of each event and trader, the location of a pitch is non-negotiable.

APPEARANCE OF THE STAND
The co-operation of all exhibitors is required to achieve an optimal appearance of their stands. Exhibitors should bring skirts, tablecloths etc to hide any material below the table line. Extra shelving, tables and lighting etc will display your merchandise to best effect. Darlington Borough Council reserves the right to withdraw products for sale that are not stated on the application form or to close the stall down. In the event of a stall being shut down due to failure to comply with T&C’s, no refund will be given.
                                                                                                                                                                           
PHOTOGRAPHY AND PUBLICITY
By accepting a stall all traders agree to being photographed by Darlington Borough Council photographer and communications team for future publicity purposes for the Darlington Borough Council and third-party partners.  
                   
REFUNDS
Your deposit to trade is non-refundable and secures your pitch for the event(s).
If you cannot attend due to unforeseen circumstances, you will be offered an alternative trading day but are not entitled to a refund. All refunds will be at the discretion of the Events Team.

VEHICLES
All vehicles must be off the market at least an hour before trading begins.
Vehicles must not re-enter the market until the end of trading or when the safety officer decides.

LATE ARRIVALS
Latecomers will not be allowed on-site in vehicles after or before designated set up times. Stallholders may carry equipment on-site manually if they arrive late but vehicles will not gain access. Latecomers will not receive a refund if they choose not to attend.

CANCELLATION
The event will only be cancelled in the event of high winds or extreme circumstances as deemed by the events team. The event will still go ahead in the case of rain and snow.

**Please Note - Terms and Conditions of Stall Hire may be subject to amendment – you will be notified of any changes. Darlington Borough Council.