Kal-Haven Strings Wedding Booking Request Form
The responses from this form will be used to generate a wedding music contract. Your information will not be used for any other reason and will not be shared. Thank you for booking with us-- we are looking forward to your special day!
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Email *
What is your full name? *
Please include legal first and last name.
What is your relationship to the couple? *
We ask because oftentimes wedding planners or parents of the couple will fill out this form for the couple.
What is your phone number? *
Please include dashes. Format: XXX-XXX-XXXX 
Is this number textable? *
What are the full names of the people getting married? *
Wedding Date *
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YYYY
Wedding Location Name
Wedding Location Address *
Note: Travel under 120 miles round-trip will be included free of charge. Mileage over 120 miles round-trip will incur a travel fee of 50 cents per musician per mile. Mileage over 300 miles round-trip will require additional accommodations fees, due at time of booking. We are based in Kalamazoo, MI. 
Is the event indoors or outdoors? To be considered "indoors", shelter must have heating capabilities, a roof, and 4 fully enclosed sides. *
Musicians are not able to perform outdoors at temperatures below 55 degrees. Musicians are not able to perform in rain or snow without suitable coverage, such as a tent or gazebo. In case of adverse weather, suitable shelter shall be provided for the protection of instruments and musicians (i.e. large pop-up tent), or the event shall be moved indoors, to a rain location, or canceled. Umbrellas do not provide suitable coverage for string instruments. A rain delay may be possible pending musician availability. The decision to play will always be at the discretion of the musicians, in order to protect themselves and their instruments. Musicians will always arrive at the agreed upon time, despite weather threats.
Adverse weather plan, if applicable:
Services Desired: *
A full description of packages, applicable fees, and a la carte services may be viewed here
Required
Ceremony Start Time: *
Please indicate when the ceremony will begin (when processionals down the aisle will start), rather than when guests will begin arriving or when prelude background music will start. Kal-Haven Strings will work backwards on the timeline from Ceremony Start Time. 
Time
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Estimated Ceremony End Time: *
Time
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Cocktail Hour Start Time (if applicable): 
Time
:
Cocktail Hour End Time (if applicable): 
Time
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Reception Music Start Time (if applicable): 
Time
:
Reception Music End Time (if applicable): 
Time
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Are the times listed above approximate or confirmed at this time?  *
Please keep us posted as you finalize your timeline. Megan will confirm the final timeline no later than one month before your wedding date. 
If a Rehearsal is requested, date, time, and location of rehearsal:
We typically do not attend rehearsals, but are happy to do so for your peace of mind, if desired. The rehearsal fee is $150/musician plus applicable travel fees. 
Requested Music (optional):
It is okay if you do not know your exact music requests now! We will confirm this one month before your event date using a personalized Music Selection Worksheet Google Doc. View the repertoire catalogue for your desired ensemble here. Your package will include a set number of special requests from outside our catalogue. Additional requests are available at a rate of $5/request for solo violin or $15/request for larger ensembles. 
COVID Policies
  • Musicians will be happy to wear masks while indoors upon request.
  • All deposits are non-refundable. Full balances are due two weeks before event dates. If events are cancelled with 14 days' notice or more, deposits will be applied to new event dates, pending musician availability.
  • Kal-Haven Strings will continue to monitor and adhere to all federal, state, and local COVID orders.
  • If an event is cancelled due to a governmental order with less than 14 days' notice, the deposit and balance will be applied to a new date, pending musician availability, but will not be refunded if a new date is not selected.
  • In the unfortunate event of musician illness, we will contact our large network of professional musicians and will be sure to provide musicians of equal caliber for your wedding day. If we are not able to provide replacement musicians, we will issue a refund.
Approximately how many guests will be attending the wedding? *
Event Contact Name *
The event contact is someone that the musicians can be in touch with the day of if they have any questions when the bride or groom may be busy. This may be a day-of coordinator, event planner, family member, friend, personal attendant, etc. The event contact should NOT be the bride or groom.
Event Contact Phone Number *
Please include dashes. Format: XXX-XXX-XXXX 
Is this number textable?  *
Event Contact Email (optional):
How would you like to pay?  *
All payments are processed through Square Invoices.
I understand that this form is NOT a contract and will not hold my event date. I understand that a $200 non-refundable booking fee AND signed contract are required to hold my event date. *
Required
Is there anything else that we should know? (optional)
How did you hear about us? *
Required
A copy of your responses will be emailed to the address you provided.
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