Meeting Room Reservation Form

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In the interim space at 3 Brook Road, Abbot Public Library offers one program room for use by non-profit groups and organizations for meetings that are educational, cultural or civic in nature during public service hours. The room accommodates a capacity of 49 attendees and has an audiovisual system, a movable podium and an interactive screen. The room rental fee is $25 for a 3 hour period. Note that we are open on Mondays and Wednesdays until 8 pm. For more information, click here.

Email *

Today's date *

YYYY

Date of meeting *

YYYY

Time of the meeting *

Time

Name of requesting organization *

Name of contact person *

Mailing address *

Phone number *

Email address *

Purpose of meeting *

Expected capacity (49 max) *

Do you need audio/visual equipment *

Yes

If you need audio/visual equipment, please check all that apply

laptop

interactive screen

hybrid set up

microphone

podium

speaker system

Clear selection

Are you planning to serve food and/or beverages? (Note that we do not have kitchen facilities). *

Yes

How do you want to set up the room? (Please be specific about how many chairs and tables you need). *

Please review and check each statement to indicate that you have read the Library's Meeting Room policy and agree with the following points.

I have read and will comply with the Library's Meeting Room Policy.

When finished, I will return the meeting room to the condition in which I found it.

I understand that failure to comply with any of the Library's policies and guidelines may result in the loss of future use of meeting rooms.

I agree to indemnify, defend and hold harmless Abbot Public Library and the Town of Marblehead, their trustees, employees and agents, from any and all claims, losses, damages, judgements, costs and expenses (including attorney's fees and expenses) arising out of my use of the meeting room, including to damage or harm arising from my use of other areas of the premises in connection with my use of the room.

I agree to pay a fee at the rate of $25.00 per three hours for use of the room. (Make check payable to the Town of Marblehead. Official Town departments and committees and groups associated with the Library, such as the Friends of the Library, the Board of Trustees, etc. may use the Meeting Room at no charge).

Send me a copy of my responses.

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